Jan's Working with Presentations

Step-by-Step: Modify Masters

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What you will learn:

to modify a Slide Master:           fonts           bullets to remove and restore placeholders on Slide Master to format a placeholder with ribbon and with dialog to copy placeholder formatting with Format Painter to format text size for a placeholder

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Start with:  AnniversaryTripsOffer2-Lastname-Firstname.pptx from the previous lesson

Master: Change Fonts

In the last lesson you applied a pre-designed Fonts theme. This time you will manually change the fonts in the Slide Master. This will automatically change all of the slides that use that master. Very slick feature!

1. If necessary, open Anniversary Trips Offer2-Lastname-Firstname.pptx from your Class disk.

2. Save As, with the name  AnniversaryTripsOffer3-Lastname-Firstname.pptx  as a new file on your Class disk in the folder powerpoint project2.

3. On the View ribbon tab, open the Slide Master view.
   At the left are thumbnails for two sets of slide masters  - the original project post-mortem plus the Equity or Banded masters used on the Title slides.
   
4. Scroll up and down to see all of the thumbnails.
   
5. Hover over the second thumbnail in the second set of masters.
   A screen tip shows that this is the master used on your title slides.
   
6. Click on this master to select it.
   
7. Click the border of the Title placeholder in the right pane to select it.
   
8. On the Home ribbon tab, change the font to Broadway BT.

   Problem: Broadway BT font is not in list
   Solution: Choose a font with a wide stroke, like Broadway, Britannic Bold, or Cooper Black.
   
   

9. Similarly, change the font for the Subtitle placeholder to Broadway.
   If that font is not available, use what you used in the previous step.
   

10. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]

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Master: Bullets

You are not stuck with the choices of bullets for the different bullet levels in the template. You can change any of them to any symbol or picture that you have access to. So many choices!

1. Click in the Slide Master at the top of the list, which is used by the slides besides #1, 6, and 11.
   
   
2. Right click on the second level of bullets, which has a dash as its bullet shape.
   A context menu appears.
   
3. Select Bullets
   A palette of standard and recently used bullets appears.
   
4. Click on Bullets and Numbering... at the bottom of the palette.
   The Bullets and Numbering dialog opens. 
   
5. If necessary, click on the tab Bulleted.
   

6. Click on the Customize button at the bottom right of the dialog.
   The Symbol dialog appears. It shows the font for the current bullet symbol is Garamond. That was the original font for body text in the template.
   

7. Scroll the Font list and select Wingdings.
   This font is installed with Windows.
   The characters in this font appear in the dialog.
   

   Problem: No fonts are listed
   [March 2016] In PowerPoint 2016 the Customize Bullets process currently fails to show any of the installed fonts in the Symbol dialog.
   
   Workaround: Until this issue is fixed... Close the Symbol dialog. On a layout or slide, switch to the Insert ribbon tab. Click on the Symbol button. Change the font to Wingdings. Select the square symbol as in the step below. Click on OK. Delete the symbol from the slide or layout. Repeat the steps above to open the Bullets and Numbering dialog and then Customize. The symbol you want (square with curved sides) shows in the 'Recently used symbols row'. Click on it and then on OK.
   

8. Scroll  the display of characters and select the square with curved sides.
    
   Problem: Can't find the symbol
   Your dialog may be smaller or larger so that the symbol appears in a different row and column.
   Solution: Be sure that the font is Wingdings. Scroll and look carefully. The symbol is close to the bottom of the chart near the various star shapes.
   
9. Click on OK to close the Symbols dialog and on OK again to close the Customize dialog.
   Your new symbol is now what you will see for all second level bulleted text on all slides that use this first set of masters. So cool!
   
10. Save.
     [AnniversaryTripsOffer3-Lastname-Firstname.pptx]  

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Master: Remove Placeholders

1. If necessary, open the Slide Master ribbon tab again from the View ribbon tab.
   
2. Select the Slide Master at the top of the thumbnails.  
   

3. Click in the Date/Time placeholder at the bottom left of the Master and press the DELETE key. The placeholder vanishes. So simple!

4. Repeat for the Footer and Slide Number placeholders.

   
   

5. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]   

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Master: Restore and Show Placeholder

Let's change our minds and return the Footer, but this time you will put some text into it. Once a placeholder has been deleted, you can get it back from the Master Layout dialog. The question then becomes how to make it show up on the slides. It is not as easy as you might expect.

1. From the Slide Master ribbon tab, click on  Master Layout .
   The Master Layout dialog appears. The gray boxes are already being displayed.

   Problem: The Master Layout button is unavailable.
   You do not have the Slide Master at the top selected.
   Solution: Click on the first thumbnail in the Navigation pane while in Slide Master View. 

2. Click in the check box for Footer and click on OK.
   The footer placeholder reappears but its formatting changed to white. Unexpected. Apparently, this has to do with the original formatting when the template was created.
   
3. Click in the Footer area and type PowerPoint Formatting -  and then type your name.
   The text may wrap since the placeholder is not wide enough unless your name is short like mine!
   
4. If the text wrapped, resize the text box so that text does not wrap.
5. Select the Footer placeholder.
   
6. Switch to the Home ribbon tab and change the font color to Dark Blue, Background 2.
   
7. 

   Scroll the layouts in the right pane for this master.
   (Thumbnails do not update until you leave Slide Master view and return to that view!)

   None of the layouts are showing your new footer text but the color did change. Unexpected!

   You must 'insert' the footer as well as set it up in the Slide Master to have it show up on a slide.

8. While the layout is still selected, switch to the Insert ribbon tab and click on Insert Header & Footer .
   The dialog Header and Footer appears.
   
9. If necessary, click on the Slide tab.
   The Footer on this tab shows your new text, but it is not checked yet!
   
10. Click on the Footer box to check it and then click on Apply.
11. Scroll the master layouts in the right pane.
    None of the layouts show the new footer text. Not fun!
    
12. Open the Header & Footer dialog again.  
    
13. With the Footer box checked, click on Apply to All.
    
14. Scroll the layouts again.
    Finally, they all show the new footer text for both sets of layouts. The formatting (font color) changed for layouts using the first Slide Master but the color did not change for the layouts based on the second Slide Master.
    (The thumbnails do not update automatically yet.)
15. On the Views bar, click on Normal view .
    The Slide Master tab vanishes and your window returns to Normal view.
    
16. Scroll through your slides.
    Now they all are showing your footer, including the Title slides that use a different Master! But those Title slides do not use the new font color.
    
17. Save.
     [AnniversaryTripsOffer3-Lastname-Firstname.pptx]
    

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Master: Format Placeholder with Ribbon

Placeholders are a special type of text box, so they can be formatted with fill color, lines, and effects like shadow and bevel. Their length and width can be changed, too. You can change characteristics from the ribbon or from the Format Shape dialog or pane.

1. Return to Slide Master view.
2. Select the Footer placeholder on the first Slide Master, which uses the Post-Mortem template.
   
3. Switch to the Drawing Tools: Format ribbon tab.
   
   
4. Open the Shape Fill palette and choose the Aqua, Accent 3, Darker 25%.
   The background color of the Footer placeholder changes color.
   
   
5. On the Drawing Tools: Format ribbon tab, open the Shape Outlinepalette and select White.
   The border of the placeholder changes color.
   
   
6. Click off the placeholder to see the whole border.
    
7. On the Drawing Tools: Format ribbon tab,  click the Shape Outline arrow again.
   
   
8. Hover over Weight to open the list and click on 2 ¼ pt.
   The border gets wider.
9. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]  

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Master: Format Placeholder with Dialog

1. Right click on the Footer placeholder and choose  Format Shape  from the context menu.
    

   The Format Shape dialog or pane appears with a number of pages and choices. Some of these settings you could also do from the ribbon or manually. 
    

2. Click on the Size page.
   

3. With the Lock aspect ratio box not checked, change the width only to 200%.
   Live Preview shows the change. (You may need to move the dialog to see.)

   The placeholder stretches out to the right, but is no longer centered. There is no automatic way to center a text box on the slide!

   Lock aspect ratio means to change the length and width by the same percentage so that the proportions of the object do not change. 
   

4. Click on OK to close the dialog and apply the change.
    

5. Drag the placeholder back to the left until it seems centered again.
   Is it easy to get the wide placeholder centered this way?

6. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]   

   
   How to check centering of a placeholder with ruler
   When the ruler is showing at the top [View ribbon tab > check box for Ruler], a dotted line on the ruler shows where the mouse is.

   Position your object and then put your mouse pointer over the top center handle of the selected object. Look at the ruler to see if the dotted line on the ruler is near the zero. Unfortunately you cannot drag the object while the mouse is over a handle. It resizes the object instead.

7. PowerPoint 2013, 2016: On the Drawing Tools: Format tab, click the Align button to open the list of choices. Click on Align Center.
   The placeholder jumps to center itself on the slide.

   How to check alignment of a placeholder with guides
   A dashed red alignment guide line appears over the slide when the center of the placeholder that you are dragging is aligned with the center of another object, like the title placeholder or the text placeholder.

   Spacing guides show as dashed red lines with arrows on both ends. These appear when three or more objects are equally spaced. In this lesson the space is too small to show more than a red line.

   These guides are new and can be quite helpful. But they do NOT tell you if an object is centered on the slide. Use the ruler if the alignment guides are not helpful.
   

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Format Painter: Placeholder

Format Painter can copy formatting from one text box or placeholder to another. A great time-saver when you need to do the same formatting on different slides or masters!

1. Select the Footer placeholder on your Slide Master.
   (The border should show as solid.)
   
2. On the Home ribbon tab, click the Format Painter button.
   The mouse pointer changes to the Format Painter shape while the pointer is over the slide but shows the normal arrow pointer when over the Navigation pane.
   
3. Scroll the Navigation pane down and click on the second Slide Master - based on the Equity or Banded template.
   This master puts the placeholders across the bottom like the first master but has different formatting and placement.
   
   

4. Click on the Footer placeholder.
   The placeholder formatting is applied.

   But wait! The colors are different than in the first slide master!

   You originally picked colors from the template's theme colors. Format Painter applied the matching colors from the theme colors for the current slide master, Accent 3, Darker 25% and Background 2. It does make sense!
   

   It is still a bit of a surprise that the shape size did not get copied.
   

5. Close the Slide Master View.
   
6. Run the slide show using the Slide Show button in the Views bar.
   

   Evaluate: Does this new background color for the Footer placeholder blend well with the title slides and the other slides? Do the fonts and font sizes work well? How does the new bullet shape do? Do you like the footer? Is it in the best position? Is it annoying? What would you change about this presentation to improve it? You should have several suggestions!
   

7. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]

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Final Edits on Slide Master

I think we can all agree that this presentation still needs work.

• The footer is unattractive! Let's hide it.
• Font sizes for the bullet points are still small. Let's enlarge them.

1. On the Insert ribbon tab, click on Header and Footer .
   

2. Uncheck the box for the Footer and then click Apply to all.

   Now the footer will not show on the slides, but it is still part of the Master.
   

3. Switch to Slide Master view and select the first Slide Master in the Navigation pane.
   This is from the Project Post-Mortem template.
   
4. Click on the border of the Text placeholder to select it.
   (It has the bullet points.)
   
5. Switch to the Home ribbon tab and click on the button Increase Font Size once.
   
6. Close the Slide Master view.
   
7. Scroll to view all of the slides.
   Evaluate: Is this font size big enough? Is it too big for some slides?
   Do you like the bullets?
   What changes would you recommend?
   
8. Save.
    [AnniversaryTripsOffer3-Lastname-Firstname.pptx]