Jan's Working with Presentations

Step-by-Step: Transitions

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What you will learn:

to apply slide transition to selected slides to configure a transition with Effect Options to apply slide transition to Slide Master to run a show automatically

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Start with:  AnniversaryTripsOffer3-Lastname-Firstname.pptx from your Class disk

1. If necessary, open AnniversaryTrips Offer3.ppt from your Class disk and show the first slide in the Slide pane.
   

2. Save As  AnniversaryTripsOffer4-Lastname-Firstname.pptx  on your Class disk in the powerpoint project 2 folder.
   

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Apply Transition to a Slide

It's simple to apply a transition. Select a slide. Click on a transition.

PowerPoint 2007 uses Live Preview when you hover over a transition in the ribbon, but PowerPoint 2010 and 2013 do not. You have to click the transition and then the Slide Pane will run the transition on the selected slide.

1. Select Slide #1.
   

2. Experiment: Transitions

   • 

     On the Transitions ribbon tab, click on a transition in the Transition to this Slide control.

     The Slide Pane runs the effect with its default options.

     PowerPoint 2010, 2013, 2016: The thumbnail now shows the animation icon. There is not a separate icon for transitions.
     
     Some transitions do not show well in this preview. They show better when you run the complete slide Show.
     

   • Click the Effect Options button to open a list of choices.
     
   • Try out each of the Effect Options to see what difference they make.
     Do not expand the palette to pick a transition. The palette can hide too much of your slide to see the effect. Instead, click the scroll arrow at the right end of the gallery on the ribbon. The next row of icons shows in the ribbon.
     
   • On the Transitions ribbon tab, for effects that go by too fast:
     
     
     PowerPoint 2007: Set the speed to Medium or Slow instead of Fast.
     PowerPoint 2010, 2013, 2016: Set the Duration longer than the default.
          
   • Repeat for each transition in the visible row on the ribbon.
     
   • Scroll to the next row on the ribbon and repeat.
     

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Apply Transition to Multiple Slides

You can apply transitions to several slides at once by selecting their thumbnails and then clicking on the transition you want. Now you can check out those transitions that looked alike.

1. Select all slides in the Navigation pane.
   (Hint: Click on a slide thumbnail and use the key combo CTRL + A.)

2. Select transition:
   
   
   PowerPoint 2007: On the Animations ribbon tab, select the transition Push Right.
   
   
   PowerPoint 2010, 2013, 2016: On the Transitions ribbon tab, select the transition Push. Then open Effect Options and select From Left.
    

3. Select the title slides, 1, 6, & 11, in the Navigation pane.
   (Hint: Click on slide 1, hold the CTRL key down while you scroll and click on slides 6 and 11.)
   

4. Choose a transition:
   
   
   PowerPoint 2007: Select the transition Push Right.
   
   PowerPoint 2010, 2013, 2016: Select the transition Push. Then open Effect Options and select From Bottom.
   
5. Select slide 1 and then click the Slide Show View button in the Views bar to start the slide show.
   

6. Click to advance each slide.

    Always play your presentation to check that your transitions and animations are doing what you expected. It is very easy to get caught up in the process and forget a step along the way.

7. Save.
   [AnniversaryTripsOffer4-Lastname-Firstname.pptx]

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Apply Transition to Master

If you want to use the same transition on all slides or on at least most of them, it makes sense to apply the transition to the Master for the slides. There is a way to apply a different transition to an individual slide or to selected slides.

1. Select all slides and change the transition to No Transition/None.
   (This is the first choice in the palette.)
   
2. Open the Slide Master View.
   View > Slide Master
   
3. If necessary, select any thumbnails that have an animation icon and change the Transition to No Transition/None. 
   
    
4. Select the layout for the title slides in the list of Equity or Banded layouts.
   
5. Apply the transition Uncover Down/Uncover - From Top. 
    
6. Select the layout for the bullet point slides in the Post-Mortem layouts - tan background.
   (It's the second layout below the Slide Master.)
   
7. Apply the transition Cover Left/Cover - From Right.
8. Close the Master view.
   
9. Click on Slide 1 and play the Slide Show all the way through.
   So far, so good.
   
10. Save As AnniversaryTripsOffer4-auto-Lastname-Firstname.pptx 
     

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Run Slide Show Automatically

You can make your slides advance automatically after so many seconds using the ribbon. You get to choose the number of seconds a slide remains before advancing to the next one.

You can set different timings for different slides or set them all the same manually or by setting the timing on the Slide Master. Of course you don't want to use automatic timings when your slides accompany a speech! In Project 3: Advanced PowerPoint, you will learn how to use the Rehearse timings feature.

Automatic advance of slides can be good for slide shows that run as people gather for an event or for some kinds of training or for presentations that are viewed privately on computer screens.

1. Open the Slide Master view again and select the bullet list layout from the tan layouts - presentation for project post-mortem.
   
2. On the Transitions ribbon tab, check the box Automatically after.../After and set the time to 5 seconds, 00:05.
   
3. In Slide Master view, select the Title thumbnail in the white Equity or Banded layouts.
   
4. On the Transitions ribbon tab, set Automatically after.../After to 5 seconds also.
   
5. Close the Master view.
   

6. Click on Slide 1 and play the Slide Show. Do not click on the slides!
   The slide show will run all by itself.
   Is this a good time interval for each slide? Can you read all of the text before the slide changes? Should some slides have more time? Less time?

   Because you left the check box for On mouse click checked, a viewer can still advance the slides by clicking the slides. This is a user-friendly combination!
   

7. Save.
   [AnniversaryTripsOffer4-auto-Lastname-Firstname.pptx]
   
8. Close the presentation.