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Jan's Working with Presentations

   Appendix: Pre-Print Check List

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Before you print...

You may need to make temporary changes to the presentation so that it will print nicely. Be careful not to save those changes!

A better idea: Save a copy of the presentation under a new name and make your changes to the copy.

Your transitions and animations do not affect the printouts... unless you are animating images that wind up on top of each other or off screen.

Pre-Print Check List

1. Presentation:
   • Outline.
     • Parallel structure.
     • Expanded
     • Text correctness
     • Grammar errors
   • Spell Check
   • Slides:
     • Text formatting
     • Bulleting
     • Backgrounds
     • Images: position & size
     • Readability against backgrounds/images
   • Notes
     
2. What's going to print:
   • From Print Preview:
     • Select print layout.
     • Select options:
       • Header and footer
         
       • Color/grayscale
       • Frame slides
       • Other options
   • From the Print dialog or Preview pane:
     • Select printer.
     • Set number of copies.
     • Collate?
     • Set print range.
     • Verify Options
     • Open printer's Document Properties and select:
       • Page orientation
       • Print quality
       • Media type and size
       • Color/gray scale/black and white
       • Advanced features
   • View Print Preview again!
     • View all pages for readability.