Jan's Illustrated Computer Literacy 101 Logo:Jegsworks Jan's Illustrated Computer Literacy 101
Home > Jan's CompLit 101 > Working with Words > AutoTools > Exercise Word 2-2
Icon: Arrow - Previous pagePrevious    NextIcon: Arrow - Next page

Jan's Working with Words

    AutoTools: Exercise Word 2-2

Letterhead templateThe styling of the letter you formatted in Exercise Word 2-1 from World Travel, Inc. would make a nice letterhead. You will create a template based on this letter by removing the particular text and inserting temporary text. You will insert fields where appropriate.

These exercises are about fictional organizations and fictional people.

These exercises use files from the word resource files. The default location for these files is c:\My Documents\complit101\words\
Save the documents to your Class disk as you make changes. These files are  Read-Only so that you cannot save them in the original place. This keeps the original resource files intact in case you need to start over or another student will be using this same computer.

Exercise Word 2-2: Template - World Travel

What you will do: Create a template from an existing document

Start with:Icon: Class storage device, Show Marks is on, ex2-1-letter-Lastname-Firstname.docx

Save often!

  1. Open the letter you created in the previous exercise,  ex2-1-letter-Lastname-Firstname.docx 
  2. Icon: Class storage device Save As a template to your Class disk in the  word project2  folder with the name ex2-2-template-Jan-Smith.dotx  
  3. Replace Date with Date Field:
    Select the date. From Insert tab select Quick Parts > Field > Date and choose the style like December 16, 2010. Center, if necessary.

    Your letter template now has a field that will automatically use today's date when you create a new letter. The date may or may not show a gray background before you hover over it. That's a choice in the Word Options dialog.

  4. Replace Recipient name: Select the name Sandra Green and replace with  [Recipient] 
  5. Replace the address: Select the address and lines and replace with [Recipient's address] 
    (If you select the name and address lines all at once, and replace with 2 lines, you will lose the 0 pt Space After settings.)
  6. Replace Salutation: Select the Greeting and  replace it with:  Dear [Recipient], 
  7. Replace Body: Select the body of the letter and replace it with:  [Type your letter here.]   
  8. Delete the Enclosure lines at the bottom. 
  9. Letterhead templateEdit Header: Change "Exercise Word 2-1"  to Exercise Word 2-2.
    (Of course this header is used only for classroom purposes!)
  10. Insert Filename: With marks showing, click to the left of the Tab arrow at 3.25" on the ruler for the header. Insert the file's name using Quick Parts > Field > Filename. Drag the center tab on the ruler to 2.0".
  11. Pre-Print: Correct spelling errors. Check for errors with Print Preview.
  12. Icon: Class storage deviceSave.
  13. Print icon Print.