Jan's Working with Presentations

 Step-by-Step: Animate Data 

---

What you will learn:

to view animation for a single slide to apply animation to an object to copy effects to slide to change Effects Options - chart by series to animate a shape

---

Start with: ,  nz-externaldata-Lastname-Firstname.pptx from previous lesson

About Embedded Videos:

This lesson contains several very short MP4 videos of slide animations. Each video plays in place on the page.

There is no sound for these videos. If you hear static during playback, just mute the sound.

[These have been sucessfully run in current, March 2016, versions of Chrome, Firefox, Edge, and IE11. IE11 played them successfully from my local copy but not from the online page. So confusing!]

To play a video, you may need to move your mouse over the video to make the controls appear. Click the > arrow to play. || button pauses.

If the video won't play on the page, click the Link below it to open the video its own tab. You may have to give permission to run whatever plug-in your browser wants to use.

Problem: Video player does not display correctly.
[I have not seen this glitch in a while so perhaps the browsers are handling it better now.]

The object might be missing its control buttons or it might be too short. It might even include duplicates of nearby parts of the page.

Solution 1: Click on the spot where the video should be.
The object should redraw correctly.

Solution 2: Refresh the page by pressing the F5 key on the keyboard.

Solution 3: Right click on the video player object and click (or double-click) on Play/Pause.
The object should reload.

---

View Animation for Single Slide

The animation that you applied to the slide master applies the Fade effect to the Title placeholder and the Wipe effect to the Body. What does it do to the two charts?

Slide Master: Fade - Title, Wipe -Chart Link to video

1. Select the slide Rain Days to show it in the Slide Pane.
   
2. Click  the Slide Show button at the bottom right.
   The Slide Show opens to the current slide. The Title fades into view.
   
3. Click the slide. The chart wipes into view as one whole object.
   
4. Press the ESC key to return to Normal view. 

---

Apply Animation to an Object

You can make the chart appear in parts by choosing the correct option.

1. Save As  nz-animatedata-Lastname-Firstname.pptx  to your Class disk in the powerpoint project3 folder.
2. Click on the chart to select it.
    
3. If necessary, change to the Animations ribbon tab and open the Animation task pane.
    

4. Apply the Entrance effect Fade .
   
   Problem: PowerPoint 2007 - Fade does not show in the short list
   Solution: Click on More Effects... and select it from the full list of effects.

   The Slide Pane automatically runs the new effect, which shows the chart fading into view as a whole.  The chart is now marked at the upper left with a box with the number 1.

   The animations applied by the Slide Master are grayed out at the top of the Animation pane.  

5. Slide Master: Fade - Title, Wipe - Chart Slide animation: Fade - Chart Link to video

   Click the Play button in the Animation pane.
   Did you catch all of the animations: Fade (Title), Wipe (Content placeholder), Fade (Content placeholder). Play the Slide Show from this slide to see it more clearly. You need to click for the animations on the Content placeholder.

   As the list in the pane says, first the animations from the Master play and then the custom animation. This makes the chart wipe into view, disappear, and then fade into view. Whoops! You didn't want two effects on the same chart!

6. Save.
    [nz-animatedata-Lastname-Firstname.pptx]  

---

Copy Effects to Slide

To keep the animation effect from the Slide Master from playing on this slide, you need to copy the effects onto the slide and then delete the ones you don't want. It's simple... when you know that you can do this! Just don't forget that if you change the Slide Master animations, this slide will not update.

1. In the Animation Pane, right click on the either Master animation.
   
2. In the context menu, click on Copy Effects to Slide.
   ALL animations applied by the Slide Master are now in the Animation pane where you can edit them.
   
3. Save.
    [nz-animatedata-Lastname-Firstname.pptx]  
    

---

Change Effects Options

Now you can remove the Wipe effect and modify the Fade effect to show just part of the chart at a time.

1. Click in a blank area below the list of animations to Deselect them.
   
2. Select animation #1, Content Placeholder: Wipe, by itself.
   
3. Right click on the animation in the list and in the context menu, click on Remove.
   Only two animations are listed now.
   
4. Click the Play button to see the animations run in the Slide Pane.
   Much smoother with the title fading in and then the chart. 
   
5. Click the down arrow at the right of the #1 animation effect (Content Placeholder) in the list in the Animation task pane.
   (Another way to get to the menu.)
   

6. Click on Effect Options...
   The Effect Options dialog for Fade appears.

7. Click on the Chart Animation tab.
   

8. Open the list under Group chart: and select By Series.

   These choices are not there for every effect.

   The check box for Start animation by drawing the chart background is automatically checked when you choose something besides As One Object. That is usually a good choice.
    

9. Click on OK.
   

   Slide animation: Fade - Title, Fade - Chart by Series (nothing from Slide Master anymore) Link to video

   The Slide Pane plays the revised animations. The columns are revealed by series, that is, one color of columns at a time.

10. Save.
     [nz-animatedata-Lastname-Firstname.pptx]   

---

Animate Shape

Did you notice that the blue down arrow is showing up with the background, long before the column it points to shows up. The shape is part of the chart so it shows up along with the axes and plot area. You cannot apply an animation to just the arrow... yet.

1. Click on the blue down arrow to select it.

   The animations are grayed out. The shape cannot be animated while it is part of the chart.

   So, let's take it out of the chart.

2. Select the arrow and copy it with the key combo CTRL + C.
   
3. Press the DELETE key.
   The arrow disappears.
   
4. Click on the slide outside the chart.
   
5. Paste with the key combo CTRL + V.
   The blue down arrow appears again but in the middle of the slide.
   
6. Drag the arrow back to where it was before, pointing to the top of the tallest column.
   But this time, the arrow is not inside the chart. It is floating above it. Looks the same! But Animations ribbon tab is not grayed out anymore. Whew!
   

7. Blue arrow animated Link to video

   With the arrow shape selected, apply the animation Swivel .
   In the Animations pane, this animation shows last in the list.
   
8. Play the Slide Show.
   Remember that the animations for the chart and the arrow require a mouse click.
   Correct any errors you spot.
   
9. Save.
    [nz-animatedata-Lastname-Firstname.pptx]   
   

---

Evaluate

Do the current animations work well with the chart? Would you prefer more action in the animation? How about the formatting for the chart? Does it have the right parts? the right colors?

---

Apply What You've Learned

Now you get to make choices of your own for the Languages slide. Your goal is to apply formatting and animation to the chart on that slide to make that data visually interesting as well as readable.

1. Switch to Slide #10: Languages.
   Recall that the text box about English Speakers does not inherit any animations from the Slide Master, so it is there before the title shows up. Not a happy effect.
   
2. Add an animation effect of your choice to this text box.
   
3. Copy the effects to the slide and change the animations so that the text box shows up before the chart appears.
4. Experiment: Format Object
   • Select the chart and try various animation effects and their different options.
   • Can you make the chart appear By Series like the Rainy Days chart, or By Element, so that the columns appears one at a time?
     No, you cannot! Excel does not know how to do any such thing and the chart is actually in Excel, not PowerPoint. You just found the big advantage and disadvantage of embedding a chart as an object. You have the features of the original program, but ONLY those features.

     Examples: Animation of Languages slide Your version can (should?) be very different from these! Link to video                       Link to video

     
     
   • Try out different chart types and styles.
     

   • Play your slide with the Play button and with Slide Show to see the effects.

     Once you are happy with the slide...
     

5. Save as  nz-animatedata2-Lastname-Firstname.pptx to the powerpoint project3 folder on your Class drive.