Advanced PowerPoint:
Exercise PowerPoint 3-1

Exercise PowerPoint 3-1: Outline, Images, Table

What you will do:

Create a presentation from an existing outline. Change a slide layout. Edit slides. Use the Pre-Print Checklist. Print an outline with header. Apply an animation scheme. Apply a design template. Edit Slide and Title Masters. Ungroup a group of images and delete an image Save As template. Insert images from file and from clip art. Create a table. Change background fill for cells. Manage animation of images.

Start with: theater seats.rtf from resource files.

The City Theater wants you to create a training presentation for volunteers who will handle ticket sales. The volunteers need to understand the different types of tickets, the ticket prices, what discounts are available and who qualifies for a discount. The theater's manager has written a Rich Text Format document in outline form for you to use to create the presentation. You will need to make a few corrections and add formatting, images, transitions, and animations.

In PowerPoint 2003, you will have to add animation to your images at the end of the exercise.

1. From PowerPoint, open the Rich Text File theater seats.rtf from the resource files. (The default location on your hard disk  for the downloaded file is:
    c:\My Documents\complit101\presentations\theater seats.rtf

   Don't see the file theater seats.rtf: In the Open dialog, change the file types to All Files.
    

2. Title slide: Apply the Title slide layout to the first slide.
    
3. Slide: Summary of Discounts: There is too much text to fit on this slide!
    
   Click in the list and then using the key combo CTRL + A to select all of the list items.  (You cannot select by dragging because you cannot even see all of the text. Some of it is way off the slide at the bottom.)
    
   With the text still selected, change font size of bullet text to 18.

   Use the Increase Indent button to change the lines in the bullet list where necessary to look like the illustration below:

   

4. Animation Scheme: Apply the Float animation scheme to all slides.
    
5. Use the Pre-Print Check list, especially Spell Check.
    
6. Header: In the header of the outline, include your name and the filename on the left. Put the date on the right and update it automatically.
    
7. Save as  Selling seats.ppt  to your Class disk.
8. Print the outline.
    

   

9. Design Template: Apply the template LaVerne.
   If you cannot find this template, you can download the pack that contains it Download details: PowerPoint Templates Pack 3 - EM - P - 1357 KB
   Or choose a different template, one that has an image on the master. You will replace that image in the next section.
    
10. Masters: Replacing template image
    • Click on the boomerang on the Title master. It is a part of a group of images.
    • From the Drawing bar, click on Draw and select Ungroup.
    • Click off to deselect the ungrouped images and then click on the boomerang to select just it.
    • Delete.
    • Select the shadow that was under the boomerang and delete it.
    • Insert the image ticket.gif from your resource files at 120% of original size and position it to replace the boomerang.
    • Repeat for the Slide Master, at 75% of original size.
    • Change the bullet image to a right arrow.
11. Save as a design template on your Class disk with the name seatingplan.pot.
     
12. Slide 2: Seating Plan
    • Insert the image theaterseatingplan.gif from your resource files at 120% of original size.
    • Change the font size for the bullet lines to 24.
    • Resize the text placeholder narrow enough to not be under the seating plan image.
    • Insert the image seatcodes.gif and position it above the bullet list. 
    • Select both images and right click the selection. Choose Grouping and then Group from the popup menu.
    • Apply the Fade custom animation to the grouped images.
13. Slide 3: Pricing
    • Remove bullets for last two items.
    • Change the font size to 24 starting with (under12 years of age) and continuing to the end of the slide.
14. Slide 4: Adult Groups
    • Insert a clip art image of a bus with adults or of a group of adults. Use keyword "bus" for your search. (The little globe in the corner of the thumbnail means that it is from the online collection). Position it toward the bottom right of the slide.
15. Slide 5: School & Scout Groups Discount
    • Insert a clip art image of a school bus. (Use keywords "school bus".)
    • Resize and position at the right middle of the slide.
    • Resize the text placeholder to get all of the text on the slide, without running underneath the bus.
    • Change the font size of the text to 24.
16. Slide 6: Other Discounts
    • Insert the image seniorcitizens.gif from your  resource files .
    • Insert clip art for scouts, police, and fire. (Use keywords "scouts", "police", and "emergency services".) Choose similar images if you do not find these particular images.
    • Apply Draw | Align or Distribute commands to selected images so that they form neat rows and columns.
    • Select all 4 images and group them so that they will animate together.
17. Slide 7: Summary of Discounts
    • Replace the bulleted list with a table
    • Use the Drawing bar's Fill button to color the background of selected cells to match the slide's background color.
       
18. Slide 9: Payment Methods
    • Insert clip art images of cash and a check book and position at the right.
    • Insert the image creditcards.gif from your  resource files and position at the right.
19. Edit on your own: Edit text and resize text placeholders to improve the slides.
     
20. Animations: If necessary, add the animations of your choice to the images so that they move onto the slide after the text.
    PowerPoint 2002 will apply the animations from the Master slide to your images if AutoLayout was turned on when you inserted the images.
    PowerPoint 2003 does not use AutoLayout for images, so the animations on the Master do not apply.
     

     

21. Save.  [Selling seats.ppt]  (Not in .pot format!)

22. Print a handout with 9 slides per page. Include your name, the file name, and the date in the header of the handout.

23. Use Pack and Go or Package for CD to save your presentation along with the PowerPoint viewer. (This will take over 4 MB of space.)