Project 2: AutoTools
Letter Wizard

Step-by-Step: Letter Wizard

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What you will learn:

to use a wizard to create a new document

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Start with:  

Select Wizard

1. From the menu choose  File  |  New .
   The New dialog opens.
   The New Document task pane opens.
    
2. Click on the tab for Letters & Faxes.  
   Click on the link for General Templates, and then on the tab for Letters & Faxes.
      Click on the link for On my computer...., and then on the tab for Letters & Faxes.

   
   The New dialog
   
     The Template dialog

   What tabs and templates you see depends on which templates and wizards are installed. You can create your own groupings by adding folders to the Templates folder on your hard drive. [The Letter Wizard in Word 95 includes the same choices, but produces a very different letter.]
    

3. Select the Letter Wizard.wiz and then click OK. The Letter Wizard begins.

   A partial letter appears, using the defaults to fill in the parts with gray background. Recall that the gray background indicates that there is a field here, for information that might change. The gray does not print.

   The Office Assistant asks if you want to send one letter or to use a mailing list. box.

   
   

   If Office Assistant is turned off, you will see a normal dialog

   
   
4. Select Send one letter and click on OK. The first step in the Letter Wizard appears.

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Wizard Step 1: Letter Format  

1. Look at all the choices.
    
2. Make these your final choices:

   Date line: month day, year.
   Page design: Elegant Letter
   Letter style: Full block.
   Pre-printed letterhead box = unchecked.
    

3. Click on the Next button to continue.

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Wizard Step 2: Recipient Info

This tab is for in the information about the recipient (the person to whom you are writing).
 

1. Type the following information -
    
   Recipient's name:
      Luis Perez

   Delivery address: 
     World Travel, Inc. 
     Montevideo 6553
     Buenos Aires 1123 Argentina
    

2. Select each Salutation style in turn to see the differences. Choose the Business style for the Salutation. 
    
3. Click on the Next button to continue. 
    

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Wizard Step 3: Other Elements

This tab is a collection of miscellaneous elements.

1. Enter the information for a copy in the CC box:
    Tom Johnson, President
     AAA Sales
      
2. Click on the Next button to continue.

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Wizard Step 4: Sender Info

This tab is for information about YOU - the sender of the letter. Some information will be already filled in if someone has filled in the dialog at  Tools  |  Options  |  User Information . You are going to play the role of Sandra Green for this letter.

1.  Fill in the information about Ms. Green -
   Sender's name:
     Sandra Green
   Return address:
   142 South Main Street
   Nashville TN 48559
   USA
    
2. Make the following selections, or type the information in the blank-
   Complimentary closing: Sincerely,
   Job title: Sales Manager
   Company: AAA Sales
   Writer/typist initials: SG
   Enclosures: unchecked
    
3. Click on Finish.
   Your letter opens, now using the information you gave the wizard. It has temporary text for you to replace with your own for the letter's body. 
   

   

4. The Office Assistant may ask if you want to do some more with the letter, like make an envelope or label. Click on Cancel this time.

   You can rerun the wizard later, if you need to, from the  Tools  menu. You will have to click on each tab yourself. (Can you manage such a hard task!?)
    

5. Scroll to the bottom of the page. Surprise! The wizard put your return address down here! A kind of letterhead on the bottom.
    

6.  Save as  letter-AAA.doc  in the  word project2  folder of your Class disk.
   How to handle a full disk