Project 3: Brochure
Brochure Inside

Step-by-Step: Brochure Inside

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What you will learn:

to manage text in linked text boxes to create a Body Text style to create captions for images

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Start with:  , brochure-tahiti5.doc from the previous lesson, tahiti.doc  from the  resources files 

You will copy more of tahiti.doc and paste it into the linked text boxes that make up the inside of the brochure. Then the formatting fun begins!

Copy and Paste Text

1. Open tahiti.doc from your resource files and brochure-tahiti5.doc from your Class disk.
    
2. On page 2 of brochure-tahiti5.doc, start from Text Box 4 on the left and drag to select the text in the 3 linked text boxes.
   
   Whoops. All you can select is what is in Text Box 4. Click somewhere else to deselect the text. You can use a different method of selection.
    
3. With the cursor in Text Box 4, on the  Edit  menu choose  Select All . The text in all three linked text boxes is selected.

     Another way to select all the contents is CTRL + A. 
    

4. Press the DELETE key to remove this temporary text.
   
   If the cursor is in the document body instead of the text box, you will select the whole document and delete everything, including the first page!
    
5. Switch to tahiti.doc and select the lines from  What to see and do in Tahiti  through  Call 54 (1) 821-6543 .
    
6. Copy these lines.
    
7. Switch back to brochure-tahiti5.doc  and paste in Text Box 4.

   The text fits entirely in this text box for now.
   

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Headings

1. Place the cursor in line 1 What to See and Do in Tahiti  and apply Heading 1.
    
2. Select this heading text and format Font as:
      Garamond
      Regular
      size 28
      Small caps
      Condensed by 1.25 pt
      Kerning at 14 pt. and above.
    
3. Format the Paragraph with:
      Space before=0
      Space after = 24 pts.
      Line spacing = exactly at 24 pts..
    
4. Update the style to match your changes.
    
5. Select the word  Tahiti  in the heading and make it Bold.
    
6. Apply Heading 2 (which you modified earlier in Format Flap) to the lines  Beaches ,  Underwater ,  Water Sports , and  Other Recreation . Some of the lines are in the next text box now.

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Body Text

The default paragraph style for Word documents is Normal. If you want to format your ordinary paragraphs differently, you will want to create a Body Text style.

1. Select the paragraph that starts The islands of Polynesia... .
    
2. Format it as
   Font:
      Garamond
      Regular
      size 12
      Condensed by .25 pt.
   Paragraph:
      Alignment = Justify
      Line spacing after = 12 pt.
    
3. Create a new style named   Body Text  from this paragraph
   The style Body Text already exists: Modify it to match the selection.
    
4. Apply the Body Text style to the paragraphs which begin with  Nothing tops… ,  How many ways… , and  Or combine… 

The differences may be subtle, but overall the fit will be better.

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Block Quote

1. Select the paragraph  Lessons available… 
    
2. Apply the style Block quote to it. (You may have to scroll the list of styles up to find it.)
    
3. Left justify the paragraph by clicking the button on the Formatting toolbar.

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Bulleted List

1. Select the lines from  Golf  through  Just relaxing .
    
2. Click on the Bullets button. The bullet scheme applied is what you just did on page 1, if no one has used a different one in the meantime. But you don't want to use that scheme here. Sometimes is is worth a try to see if the right scheme is ready.
    
3. Undo.
    
4. From the menu select  Format  |  Bullets and Numbering .
    
5. Modify a scheme to use a small solid black circle for the bullet and no indentions.
    
6. Format with Paragraph:
      Spacing before = 0
      Spacing after = 12 pt
    
7. Indent once with the Indent button
    
8. Make Bold.
    
9. If necessary, on the ruler change the tab stop so the space after the bullet looks like the illustration.

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Phone Number

1. Select the last line -  Call … 
    
2. Apply Heading 3.
    
3. Format the Font as:
     Arial Black
     Bold
     size = 14
    Condensed .5 pt
    Character spacing lowered 4 pt
    
4. Format the Paragraph as:
      Centered
      Spacing before = 3pt.
      Spacing after = 3 pt.
    
5. Add Shading with pattern Lt. Dwn Diagonal (light down diagonal) applied to paragraph.
    
6. Add Border as Box white ¾ pt applied to paragraph. Options - all four distances = 9 pts
   

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Add Images

In the resource files in the tahiti subfolder you will find photo images to add to the brochure. If you print your brochure with only black ink, you will be disappointed with the way it looks compared to what you see on the screen. Color makes a tremendous difference. Photos often look a lot different in black and white because all colors of the same darkness will show up as the same shade of gray. In fact some photos are completely worthless when changed to shades of gray.

1. Insert images from the resource files as listed below. These images have been sized with a graphics program to save space. Word will automatically resize large images to fit in the text box.
   
   There should be a blank line that is styled with Body Text at the spot where you insert each image. Check for the style before inserting. Create such a line if it doesn't exist yet. The wrong paragraph style, like Heading 2, can crop your image! Try it!

   after Beaches paragraph  palm.gif 

   after Underwater paragraph  scuba.gif 

   after the block quote  snorkel.gif 

   before "Or combine…"  windsurf.gif 

   after Just relaxing paragraph  hut.gif 
    

2. Center each image by selecting it and clicking the Center button.
    
3. Select the scuba picture and drag it by a bottom corner to resize it so that the Water Sports paragraph is entirely in the same textbox, down toward the bottom of the text box.

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Final Changes

1. Select Text Box 4 and move it down until the Header with your name shows completely.
    
2. Select Text Boxes 4, 5, and 6 and format them with no border. (Right click menu  Format Text box  |  Colors and lines  | Color = No line)
    
3. Spell Check. Make any spelling or grammar changes needed.
    
4. Inspect the brochure's two pages in Print Preview. Make corrections if necessary.
    
5. Save as  brochure-tahiti6.doc  to the  word project 3  folder of your Class disk.
   How to handle a full disk
    
6. Print only page 2.

If you want to print this page on the back of page 1, you must put page 1 back in the printer's stack of paper. Test first to be sure you know how a page should be oriented in the paper stack for your page to print on the correct side and right side up

 Colored Paper:
The look of your brochure is also affected by the paper you print it on. Commercial brochures often use slick, shiny paper. Photos look their best on this kind of expensive paper.

The color and texture of the paper make a difference, also.

If you have some colored paper, try printing the brochure to see how different it looks with different papers. The white parts of photos will be the color of the paper! Look at the beach and the surf in the pictures. The pink paper shows the effect the most of the examples.