Project 1: Word Basics
Spelling & Grammar

Step-by-Step: Spelling & Grammar Check

Since all your typing so far has been perfect(!), for practice, you'll have to deliberately spell something wrong!

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What you will learn:

to use check spelling and grammar with -     right click menu     dialog     Status bar

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Start with:, flyer-World Travel Inc.doc with header and footer info included.

Create Errors

1. Delete the final e in the word paradise and click off the line somewhere.
    
2. Select the word World by double clicking it. Retype so that it is  Wordl .
    
3. Retype the word Anniversary under the picture as  Aniversary  (Use only 1 n)

   You will see a wavy red line underneath "paradis" and "Wordl" since they are misspelled! You may not see the wavy line under "Aniversary". The underline is in the way! Also note that if a green wavy line was showing under the title for a grammar error, the part under "Wordl" changes to red. Only one kind of error can be marked at a time!

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Spelling: Right Click Menu

1. Right click on the misspelled word   paradis  and choose the correct spelling paradise from the list of suggestions.

   Spelling choices will appear only if a word has the wavy red underline.
   

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Spelling: Dialog

1. Click on the Spelling toolbar button.

   The Spelling dialog box opens, with suggestions for the first marked word on the page Wordl.

   
   

   You could add this word to the custom dictionary by choosing Add. Please don't!

   Adding words to the dictionary: Be careful!! You must be completely sure that the word is spelled correctly first! If you slip and add a misspelled word to the custom dictionary, it is not as easy to get it out. You must edit the file CUSTOM.DIC with Notepad or a similar text editor. The fast way to find this file is to use Windows's Find tool on the Start menu and search for it. Other applications may also have files with this name. You want the one in a folder called Proof, which will be in one of several locations, depending on your version of Word and on whether your computer is set up for multiple users. So confusing!

   When you don't want to add a word to the dictionary, but you want it spelled this way throughout your document, choose Ignore All.

   If you just want to spell your word this way in this one spot, you can make Word ignore it only here. Click the Ignore button.
    

2. Correct the word by selecting the suggestion World and clicking the Change button. 

   The dialog displays the next error. In Word 95/97 Word thinks the title has a grammar error. Word 2002 thinks the subtitle "Aniversary Specials" has a grammar error.
    

3. Click on Ignore All (or Resume) since is no grammar error. It's Word that is confused. The next error is shown.
    
4. Select the suggestion Anniversary and click the Change button. If there are no other errors, the Office Assistant is proud to tell you that spelling check is complete.
   

   If Word spots errors in the header or footer, it changes the View so you can see the error. If you cancel the spell check before Word has finished the spell check, you will be left in this split screen view. To return to Page Layout view, click on the Page Layout button at the bottom left of the window.
    

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Spelling: Status Bar

1. Pick a word (any word!) and retype it incorrectly and then click off the line somewhere. (Automatic spell checking should be on, of course.)
    
2. Retype another word so that it is spelled incorrectly.
    
3. Inspect the icon in the status bar. When Word likes your spelling and grammar, the icon will have a red check mark on it . When there are any questionable spots, there will be a red X .
    
4. Double-click the spelling status icon . The error is highlighted and the popup menu is displayed with suggestions.
    
5. Select the correct spelling from the list. If the correct word is not in the list, correct it yourself.
    
6. Double-click the spelling icon again. The next error is highlighted and the popup menu shows Word's guesses.
    
7. Select the correct spelling from the list or correct it yourself.