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Possible Solutions:

• Simplify: Show only the most important data.
  
• Divide data: Use several simple tables or charts on separate slides instead putting all in one table or chart.
  
• Reveal in parts - Table: Create a separate table for each row or column and arrange them on the slide to look like one table.  Use animation to reveal them one at a time.
  
• Reveal in parts - Chart: Use an animation to reveal each series or each category in turn instead of all at once, using Effects Options for the animation. 
    
• Use Notes Pages: Put the complete table or chart in a Notes Page handout and put just a summary or highlights on the slide. 
  

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Import Data

Problem: Lots of data means lots of typing to create a table or chart!

Solutions (when data is already in another document):

• Copy and Paste:
  Data must already be in a table or chart in another program, like Word or Excel.

  Advantage:

  • It's easy to do.

• Disadvantages:

  • Can be edited only in PowerPoint, with PowerPoint's tools
  • Will not show any changes you make to the original later.  Is that important?

• Import a file as an object:
  Insert ribbon tab > Object > From File > Browse to select

  Advantage:

  • Can edit with original program.
  • If linked, the slide can update to show recent changes.
  • Spreadsheet: If the original has several sheets, you can pick which one shows on the slide. The rest is still there if you change your mind!

  Disadvantage:

  • Broken links: PowerPoint must be able to find the original file when you update. If you moved the presentation to a different computer or moved the data file to a new location, the update will fail.
  • Presentation size gets larger when inserting multiple worksheets instead of just a data table or chart.

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