Project 2: AutoTools
Exercise Word 2-2

 Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

The styling of the letter you formatted in Exercise Word 2-1 from World Travel, Inc. would make a nice letterhead. You will create a template based on this letter by removing the particular text and inserting temporary text. You will insert fields where appropriate.

These exercises are about fictional organizations and fictional people.

These exercises use files from the word resource files. The default location for these files is c:\My Documents\complit101\words\
Save the documents to your Class disk as you make changes. These files are  Read-Only so that you cannot save them in the original place. This keeps the original resource files intact in case you need to start over or another student will be using this same computer.


Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make ChangesTo subtopics
    AutoFormatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/TemplatesTo subtopics
    Summary
    Quiz
    Exercises To subtopics
    Exercise Ex. 1: Correct/Format
    Exercise Ex. 2: Template 
    Exercise Ex. 3: Letter Wizard
    Exercise Ex. 4: Columns/Bullets
    Exercise Ex. 5: On Your Own

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics

    Search
    Glossary

Exercise Word 2-2: Template - World Travel

What you will do:

 create a template from an existing document

Start with:Class disk, Show Marks is on, response.doc from resource files

  1. Open response.doc from your word resource files again. You could use letter-AAA.doc from your Class disk but there is a risk of accidentally overwriting your document.
  2. Class disk Use  File  |  Save As  to save the document as a template to your Class disk in the  word project2  folder with the name  World Travel template.dot  
    Full disk How to handle a full disk
     
  3. Replace Date with Date Field:
    Select the date. From the menu select  Insert  |  Field ....

    Icon: Word 97     Icon: Word 2000 Choose  category Date and Time. Choose Field name Date. Click the Options button. From the list of General Switches, choose MMMM d, yyyy. Click the button Add to Field. Click on OK and then on OK again.
     
    Icon: Word 2002Icon: Word 2003 Choose Date from the list of Field names. From the list of Date formats, choose the one similar to April 3, 2003. The Field Properties: Date formats box should show MMMM d, yyyy. Click on OK.

Your letter template now has a field that will automatically use today's date when you create a new letter. The date should have a gray background (which will not print). If it doesn't, choose Tools | Options... | View | Field shading = Always.

  1. Replace Recipient info: Select the inside address (Sandra Green…) and replace with the two lines below:

     [Recipient] 

     [Recipient's address] 

  2. Replace Salutation: Select the Salutation and use  Insert  |  AutoText...  to replace it with:  Dear Sir or Madam: 
     
  3. Replace Body: Select the body of the letter and replace it with:  [Type your letter here.]   
     
  4. Delete the Enclosure lines at the bottom. 
     
  5. Header: Create a header including your name, 2 spaces, the date,  tab. Then insert the file's name using  Insert  |  AutoText|  FileName . Tab again and type  Ex. Word2-2   Adjust positions in the header by dragging the center tab to 2.5" and the right tab at the right margin to the 5" mark.
     
  6. Pre-Print: Correct the spelling again. Check for errors with Print Preview.Letterhead template
     
  7. Preview, Save
     
  8. Print icon Print.