Project 4: Report
Table -Draw

Step-by-Step: Draw a Table

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What you will learn:

to draw the outside of a table to draw lines in a table to TAB between table cells to move text between cells to add a row inside a table to add a column inside a table

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Start with:   , blank document

Draw a Table

1. If necessary, open a new blank document.
    
2. If necessary, open the Tables and Borders bar by clicking the Tables and Borders button on the Formatting toolbar.
    
3. Show both rulers in the Word window.
    
4. Click on the Draw Table button. Your pointer changes to the pencil shape.
    
5. Drag the pencil to draw a rectangle about 3" wide and 2" high. Look at the rulers as you draw. You will set the dimensions exactly later.
   
   A dotted line on the ruler shows where the table edge will fall.
    
   For Word 97 there is no line on the ruler. You will just have to watch carefully.
    
6. Drag with the pencil to draw vertical lines in the rectangle at 1" and 2" on the ruler.
    
7. Use the pencil to draw a horizontal line in the rectangle at 1" on the vertical ruler.
    
8. Click on the Draw Table button again to turn it off. 
   
   
9. Click in the top left cell and type a  1 .
    
10. Press TAB to move to the next cell to the right. Type a  2 .
     
11. Continue numbering each cell and using TAB to change cells. Did you notice that the rulers changed to measure each column and row?

    New row appears: You used TAB one time too many. Just use Undo to get rid of it.

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Erase & Redraw

Erasing and drawing lines is actually rather fun. After you have text in your cells, however, things don't go back the way they were.

1. Click on the Eraser toggle button. The pointer changes to the eraser shape.
    
   
2. Click on the dividing line between cell 2 and cell 3. When it is highlighted, release the mouse button and the line is erased. The contents of the two cells now show as two paragraphs in a single cell. 
    
   You have to drag to erase lines across more than one cell.
   
   With Word 97 you must drag down the line to highlight it in all cases. 
    
3. Click on the Draw Table button again, and draw a line to split the merged cell into two cells again. Word easily connects your line to the existing line, but the cell contents remain in cell 2.
   

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Select and Move Text in Cell

You need to move the text back into cell C1. The text is so short that it would be easy to just retype, but you need some practice. Selecting just what you want and getting it to a new location can be a bit tricky in a table.

1. Toggle Draw Table off by clicking it again.
    
2. Move the pointer to the left of the line with the number  3  in it. Click and the whole cell is selected. The highlighted part includes the padding at the left and all the blank space to the right of the actual text.
   
   This is not what you want! You just need the one line.
    
3. Undo.
    
   
4. Put the cursor to the left of the  3  , hold the SHIFT key down,  and press the Right Arrow key once. Now the number  3  is selected. You could drag to select. It is very easy, however, to select the whole cell while dragging.
    
5. Drag the  3  over to the cell C1 on the right. You are back to where you started except for a paragraph mark or     two.
   
   Extra paragraph marks can change the height of your rows.
    
6. Delete all paragraph marks so that all you have is the numbers and the end-of-cell symbols.
   

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Insert Row

1. Put the cursor in the cell in the bottom right corner.
    
2. From the menu select  Table  |  Insert  |  Rows above 
   Click on the Insert Rows button on the Standard toolbar. The new row appears above the current one.
    
3. Label the cells in the new row with the letters A, B, C.

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Size: Cell Height and Width

1. Drag from the cell A1 across to cell C3, selecting all the cells.
    
2. From the menu select Table | Properties.
   On the Column tab set the width to 1".
   On the Row tab set the height to exactly 1".
   You must type in the unit of measure if it doesn't match what is showing.

    From the menu select  Table  |  Cell Height and Width…  
   Set the Column width = 1" and the Row Height to exactly 1".
   
   If you drew your table accurately to start with, you won't see much change.

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Insert Column

1. Put the cursor into cell B1.
    
   
2. From the menu select  Table  |  Insert Columns  |  Columns to Left  
   
    Select column B by moving the pointer above the column until the pointer changes to , then click. Click on the Insert Columns button. A new column appears to the left of what was column B.
   
    
3. Click in the top cell of the new column and type a D.
    
4. Press the down arrow key to move to the next blank cell. Type in E.
    
5. Repeat with F for the last blank cell.
    
6.  Save as  table2.doc  on your Class disk in the folder word project4.
   How to handle a full disk