Jan's Working with Presentations

Step-by-Step: Image on a Slide Master

Start with: ,  nz-background-Lastname-Firstname.pptx

The photo background you just applied to the Title layout would be a bad choice for the other layouts. They have a lot more text.

Instead, you will create a Slide Master that includes the border that World Travel Inc. uses on its stationery and pamphlets. If you have completed Working with Words, then you used this image on some of the documents that you created.

Slide Master: Insert Image

1. If necessary, open nz-background-Lastname-Firstname.pptx from your Class disk.
    
2. Open the Slide Master View and select the top level thumbnail.
    
3. On  the Insert ribbon tab, click the button Picture or Pictures .
   The Insert Picture dialog appears.
    
4. Navigate, if necessary, to the location of the resource files on your hard disk and select the image travelbar.gif.
    
   Problem: Cannot find resource files
   Solution 1: You can download the whole set of resource files for the PowerPoint lessons and unzip them to the default location.
   Solution 2: You can download the online copy of the file and save it to a location you can find in the Insert Picture dialog.
    

5. Click on the Insert button.
   The dialog closes and the selected image appears in the center of the Slide Master. Not a particularly nice location!

   Look at the Title layout. The image is running right down the middle of it too. Not what we want!
   

6. Undo.
   The travelbar image vanishes.
   

7. Select the layout Title and Content and insert the image again.

   Better this time. The image appears only in the Title and Content layout. You won't be using any of the other layouts, so that is just fine.  
   

   Problem: Image appears on Title layout
   You did not have the Title and Content layout selected but instead the main Slide Master at the top of the Navigation Pane. This is easy to do since they look alike!

   Or, you used the Redo button.

   Solution: Undo, select the correct layout, and insert the image again.
   

8. Save As  nz-bar-Lastname-Firstname.pptx  to your Class disk in the powerpoint project3 folder.
   

Slide Master: Position Image - Drag

Since PowerPoint automatically put the new image in the center, you must change the image's position. To get exactly the right spot, you will need to do more than just drag.

1. Drag the image to the left side of the slide. The image is not quite as tall as the slide.
   

2. Try to adjust the image's position without resizing it so that there is the same space above and below the image.

   PowerPoint 2007, 2010: By default, the image snaps to the grid, even though the grid lines are not showing. So you cannot manually position the image to just any place you want on the slide. That gets frustrating fast!!

   PowerPoint 2013, 2016: Snap to grid is off by default and even when on, it seems to allow more freedom of movement than in previous versions.

   You need a way to position the image more precisely without having to dig down through the dialogs to change the Snap to Grid behavior. The next topic shows you how! 
   
   
   How to change grid settings:
   (For those who just have to know!)
   Select an image, object, or placeholder to make the Drawing Tools ribbon tab show. In the Arrange tab group, click the Align button to show its menu and then click on Grid Settings... A dialog opens where you can turn off Snap to Grid and show or not show the grid lines.
   
3. Save.
   [nz-bar-Lastname-Firstname.pptx]   

Slide Master: Position Image - Dialog

In PowerPoint 2007 you need to use the Size and Position dialog but in PowerPoint 2010, 2013, and 2016 those features are included in the Format Picture dialog.

1. Right click on the image to open the context menu.
   
2.  Select Size and Position.
   
   PowerPoint 2007: The Size and Position dialog appears.
   Click on the Position tab.
   PowerPoint 2010: The Format Picture dialog appears.
   Click on the Position page. 
   PowerPoint 2013, 2016: The Format Picture pane appears at the right. Click the Size and Properties icon to open that page.
   Click on the Position menu item to expand it.

3. Set:
   Horizontal to 0" from Top Left Corner

   Vertical to 0.13" from Top Left Corner
   Now the image is neatly positioned!
   If the directions had not told you the numbers to use, you would have to make some guesses until it looked right!

   

   

   Change Size on ribbon: You can adjust the size of a picture or of a drawing object directly on the Picture Tools or Drawing Tools ribbon but not its position.

4. Save.
   [nz-bar-Lastname-Firstname.pptx] 

Master: Resize Placeholders

The placeholders on the Slide Master are partly underneath the image. Easy enough to fix!

1. Click in the Title placeholder to select it.
   
2. Hold down the SHIFT key and click in the Text placeholder. Now both placeholders are selected and their resizing handles are visible on top of the bar image.
   
3. Move your mouse over one of the handles in the center of the left side of either placeholder.
   
4. Drag to the right until the edge of the placeholder is clear of the bar image. TaDa!
   

5. Close Slide Master View.
   The non-title slides still do not show the bar! Why is that??

   In this presentation, slides 2 - 8 use the main Slide Master at the top of the list. You put the bar image on a different layout. You just need to apply it!
   

6. Save.
   [nz-bar-Lastname-Firstname.pptx] 

Apply Layout

To get the travelbar.gif image to show on the slides, you need to actually apply the Title and Content layout to all of the slides except the Title slide. Right now that layout is not being used at all.

1. Change to Slide Sorter View.
   
2. Click on Slide 2, hold SHIFT down, and click on Slide 8.
   All slides except the Title slide are selected. 
   
3. On the Home ribbon tab, click the Layout button to show its palette.
    
4. Click on the second thumbnail at the top, Title and Content.
   The layout is applied to all selected slides.
   
5. Save.
   [nz-bar-Lastname-Firstname.pptx]