Jan's Working with Presentations

Pane: Navigation

The Navigation Pane normally shows thumbnails of the slides.

In the Navigation Pane you can:

• Select a slide, which will then display in the Slide Pane.
• Change the order of the slides by dragging the thumbnail or slide icon in an Outline.
  A horizontal line between slides shows where the slide will drop.
• Outline view only: Edit and format text directly in the outline.
• Slide view only: Run slide animations from icon .

Pane: Slide

The Slide Pane is where you do most of your work. It displays one slide at a time. You can edit text, resize placeholders, and insert new objects onto the slide in this pane.

Pane: Notes

The Notes Pane allows you to enter extra material that does not show on the slide. You could print the slides and notes together to use as reminders to yourself during your speech or to hand out to the audience. This is a good way to give out more information than was included on the slides.

The default size of the Notes pane is very small. You can drag the upper edge of the pane upward to increase the size. Or you can change to Notes Page View (see the View ribbon tab) where you can edit your notes and see how your notes will print along with the slide.

Notes Page View -
how a single slide and its notes will print 

Status Bar

As usual, at the bottom of the window in all views is the Status Bar. What shows here is different from program to program, so let's take a look at what PowerPoint's Status Bar can show.

PowerPoint 2007, 2010:

PowerPoint 2013, 2016:

Right Click Menu: Right click the Status Bar and a menu appears that lists all of the things that can show on the Status Bar. A check mark means that item will show. Some items only have something to show while something is happening, like uploading, or when a certain status is true, like when a document updates is available.

The menu shows you the current value at the right if there is one even if that property is not showing on the Status bar.

What's on the Status Bar (from left to right. Not all show in the illustration.):

• Current slide and total number of slides
• Theme that the presentation is based on.
  If more than one theme was applied, only the last one shows here.
• Spell Check.
  A check mark means that spelling has been checked and no errors were found.
  An X means that there may be an error.
• Language that PowerPoint thinks is being used.
  It is important for Spell Check to use the correct dictionary!
• Other status icons, progress bars, or messages may appear in the middle of the bar.
      
       
       
       Digital Signature
       Marked as Final. Opens as Read-Only.
• PowerPoint 2013, 2016:
  Show/hide Notes pane and Comments pane in Normal view
  
• Views Bar
  Current view highlighted.
• Zoom button showing current zoom percentage
• Zoom slider
• Zoom to Fit button
  Resizes the whole slide to the largest size that will fit in your window.
• Diagonal dotted lines show that this window is resizable by dragging the border.
  (Not shown in PowerPoint 2013 or 2016)