Jan's Working with Presentations

Step-by-Step: Slide Pane

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What you will learn:

to select, resize, and move placeholders to AutoFit text in placeholder to edit text to save with Save As

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Start with:, socialissues-Lastname-Firstname.pptx from your Class disk

Slide Pane: Title Placeholder

AutoFit will change the size of the Title only by 1 size (in the Font Size drop list) as you resize the placeholder. If the text won't fit in the placeholder, it will lie outside the placeholder. An odd effect!

1. If necessary, open the presentation socialissues-Lastname-Firstname.pptx from the list of recent documents.
   (Your list will probably look different from the illustrations.)
   
   PowerPoint 2007: Office button > Recent Documents list
           
    
   
   PowerPoint 2010: File tab > Recent > Recent Presentations
   
           
   PowerPoint 2013: File tab > Open > Recent Presentations
   
         
   PowerPoint 2016: File tab > Open > Recent
   
         
2. Select placeholder:
   • Click on the title, "Social Issues in Computing".
     The placeholder border is displayed with handles at the corners and centers of the sides for resizing.
     What kind of border do you see?

     Border - dashes = edit the text

     Border - solid = move or resize placeholder

   • Click the border of the placeholder.
     The border changes to a solid line. Now the placeholder is ready for you to move or resize it.
     
3. Experiment: Resize placeholder
   • Move your mouse pointer over one of the handles on the left side of the placeholder.
     The pointer shape changes to one of the Resize shapes  or .

   • Drag inward to make the placeholder smaller. 
     As the placeholder gets smaller, the text wraps. Text can fall outside the placeholder! In other programs text is hidden if it won't fit inside the text box.

     

   • Drag in various directions with different handles and observe the changes.
     
4. Experiment: Move placeholder
   • Move your mouse pointer over the placeholder's border until the pointer changes to the Move shape.
   • Drag to change the position of the placeholder.
     
5. Undo all your changes by clicking the Undo button until it is grayed out.
    
   Problem: Can't Undo enough steps
   If you set the number of Undo steps for PowerPoint to remember too low, you may not be able to get back to where you started!
   Solution: You may want to increase the numbers of Undo steps saved for the future. (Office button or File tab > Options > Advanced > Editing options)
   For this lesson, just close the presentation and re-open it to get back to the original state of the presentation.
   

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Slide Pane: Auto Fit Text

AutoFit changes the text size to make it fit in a normal placeholder. This behavior can be set in three different places in PowerPoint:

• AutoCorrect dialog > AutoFit As You Type tab
• Normal View: Select placeholder > Format Shape dialog or pane > Text box
  This choice applies only to the current slide.
• Slide Master View: Select placeholder > Format Shape dialog or pane > Text box
  This choice applies to all slides that use the current layout in the Master view.

So you may have to look in three places if your placeholders are not behaving the way you want!

In the steps below you will work with a placeholder that has AutoFit turned on.

1. Click in the subtitle text to make the borders of its placeholder appear.
   
2. Move your mouse pointer over the middle handle on the left side of the placeholder.
   The pointer turns into a double-headed Resize arrow.
   
3. Drag to the right.
   As you drag, a highlight shows the placeholder size if you drop.  The text moves and flows outside the placeholder.
4. When the new size for the placeholder is very small, drop.
   This placeholder was formatted in the Slide Master to resize the text to fit the shape. All of the text shrinks to fit the new small placeholder.
5. Click in the subtitle placeholder.
   The AutoFit Options button appears. 
   
6. Move your mouse pointer to hover over the AutoFit Options button.
   An arrow appears.
    
7. Click the arrow to see what those options are.
   You could choose to stop fitting the text for this placeholder if that works better for a particular slide.
   You could change the settings in the AutoCorrect Options in the tab AutoFormat As You Type.
   For now, you do not need to make any of these changes.
   
8. Undo your change of the subtitle placeholder. 

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Slide Pane: Edit Text

It is quite easy to enter or edit text.

1. Click in the Title placeholder again.
   The border turns back to dashes, ready for your editing.
   
2. Delete the word Social.  
   The text moves to recenter itself in the placeholder.

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Save As

Do not use the Save button on the Quick Access Toolbar this time. That button saves the file back where it came from, with the same name.

1. Click on the Office button or the File tab and then on Save As.

2. Change the name of the presentation to issues-Lastname-Firstname.pptx and Save to your Class disk in the folder powerpoint project1.
   Be sure to use your own first name and last name in the file name.
   Be sure to check where the file will be saved! PowerPoint and most programs remember what folder you used last, not necessarily from when you used PowerPoint last!

   PowerPoint 2013 makes you pick a location before you enter a file name or pick a file type.

   PowerPoint 2016, as updated in February 2016, shows text boxes for file name and file type between the path to the current folder and the list of that folder's contents. The blue up arrow changes the folder list to the next higher folder. Or you can navigate with the Browse button at the bottom of the list of locations in the middle pane.