PowerPoint Basics:
Printing

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español

Printing your presentation is usually more complicated than just clicking the Print button . The Print button uses the settings you used the last time you printed. Do you know what those were??

Where can you change settings for printing?

Print Preview toolbar
Print dialog
Printer's Document Properties dialog

Print Preview toolbar

Dialog: Print Dialog: Printer Properties (Lexmark Z53 Jetprinter)

Print dialog and Printer Document Properties dialog

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint Basics
    Getting Started
    Interface
    Create
    Printing
        Printers
    Print Preview
    Print Dialog
    Summary
    Quiz
    Exercises

Project 2: PowerPoint Formatting

Project 3: Advanced PowerPoint

    Search
    Glossary
    Appendix

What are the settings for printing?

Which printer?
Printer Properties
- Paper orientation
- Print quality
- Media - plain paper, transparency, card stock etc.
- Media size
- Color, gray scale or black and white
- Advanced features?
Which slides - current slide, all, selection, a range, a custom show?
# of copies?
Collated?
Which layout
- Slides
- Handouts
- Notes
- Outline
Scale slides to fit paper?
Frame slides?
Comments, too?

Plus, some printers have advanced features, like two-sided printing and advanced color management.

It's enough to make your head spin! In the next two lessons you will work with most of these printing features.

Page Layout

To print a presentation you have to choose a page layout. PowerPoint has several different layouts for printing your slides:

Slides
Handouts - 1 to 9 slides per page
Notes Pages
Outline

Choosing a Layout

You choose the layout in the Print what: box in either Print Preview or the Print dialog.

Print Preview:
Print dialog:

Layout Choices:

Slides Each slide takes a whole page.	Handouts- 1 slide per page	Handouts - 2 slides per page
Handouts- 3 slides per page Includes lines for taking notes.	Handouts- 4 slides per page	Handouts- 6 slides per page
Handouts- 9 slides per page	Notes Pages One slide per page with its Notes	Outline

Print Preview

The Print Preview button is your friend!

Preview before you print!!!
PowerPoint remembers what layout you chose last. You can waste a lot of paper if you don't look at what is going to print!!

The default layout is Slides, where each slide takes up a whole sheet of paper. Be sure that's what you want before you use all that ink and paper!

Background Info: Making Colors

The colors you see on your screen will not be quite what prints on your color printer. Different methods are used to create colors in print than on a monitor. Design for your primary purpose!

Different printers will produce slightly different colors.

CMYK color scheme:
Colors in print are created by blending 4 colors of ink-