Project 4: Report
Add Table

Step-by-Step: Add Table

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What you will learn:

to insert a table in an existing document to use Table AutoFormat to change formatting to use AutoSum to view formula

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Start with:  , report-WorldTravel4.doc

Draw Table

1. Go to page 3 of the report. Place cursor on blank line after  The table below summarizes... 
    
2. Draw a table here that is about 3.5" wide and 2" high.
    
3. Draw lines to create 6 rows and 4 columns.
    
4. Enter text as shown in the illustration at right. 
    
5. Resize, if necessary, to make the column headings fit on one line. Table width should be about 3.5" and the total height should be about 2". Look at your rulers.

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AutoFormat

1. With the cursor in the table, click on the Table AutoFormat button.
    
2. Apply format Simple 1 with all boxes checked. What changed?

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Format

1. Select row 1 and format with:
   Font = Arial
   Size = 14 pts.
   Shading = Green
   Color = White
    
2. Select the last row and make it Bold.
    
3. Click in the second cell on the top row (# of people) and click the  button Align Left. Justifying such a short phrase did not look right.

If you format and then apply an AutoFormat scheme, you will replace your manual formatting with that of the AutoFormat scheme.

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AutoSum

1. In the bottom row, click in the cell to the right of Total and click on the AutoSum button. This inserts a field which totals the lines above.
    
2. Repeat for the last cell on the last row.
    
   
    
3. Right click on each field and choose  Toggle field codes  to see the formula being used.
    
   
   

   Notice that the row height increases to show the formula.
    

4. Right click again on each field and Toggle field codes to make both fields show the sum again instead of the formula. The row returns to the previous height.
    

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Alignments

Numbers usually look better and are easier to read when either aligned to the right or justified on a decimal tab.  The table will look better if centered on the page.

1. Drag from the second cell in the second row, which has the number 50 in it, down to the bottom right cell. This selects all the cells with numbers.
    
2. Click on the Align Right button on the Formatting bar.
    
3. Select the entire table.
   Table | Select Table
    Table | Select | Table or click on the Move Table handle.
    
4. Click on  the Center button. The whole table is centered horizontally on the page.
   
   If, instead, the cell contents are centered, then you did not have the whole table selected. Undo and try again.
    

5.  Save as  report-worldtravel5.doc  on your Class disk.
   How to handle a full disk
   

Your table is now complete! Inserting the table made text wrap over to a new page.