Project 4: Report
Table of Contents

Step-by-Step: Table of Contents

---

What you will learn:

to insert a Table of Contents  where Word gets the entries to update the Table of Contents

---

Start with:  , report-WorldTravel5.doc

Prepare for TOC

1. Place cursor at the top left of page 2.
    
2. From the menu select  Insert  |  Break  |  Next Page  section break. (Not a Page Break!)
   A new page appears before the cursor position.  
    
   You are not using a Page Break this time because later you will want the rest of the report to have a little different formatting.
    
3. Back up and click on the new blank page to put the cursor in it. 

---

Insert TOC

1. On the menu choose  Insert  |  Index and Tables… 
    Insert  |  Reference  |  Index and Tables… 
    
2. Click on the tab Table of Contents. Word 97 and Word 2000/2002 do not have quite the same dialog here, but for our purposes the choices are the same.
    
3. Click on each format and look at the preview.
    
4. Choose the Classic format and set Show levels to 3. Check the boxes for Show page numbers and Right align page numbers. Leave the Tab leader box blank.
    
5. Click on OK.
   A table of contents appears with entries for each of the Heading paragraphs. The gray background shows that these entries are fields and can be updated when you make changes to your document. The gray will not print.

---

Create Title for TOC

1. Put your ursor at the beginning of the first entry  Company Goals  and press ENTER to create a blank line above the entries.
    
2. On the new first line type  Table of Contents .
    
3. Apply the style Heading 1 to the first line and Center it. 
    
4. Inspect this TOC. Notice that the Cover sheet is not being numbered, but the Table of Contents counted as page 1 apparently.

---

Update TOC

If you make changes in your headings after creating the Table of Contents, you must update the fields that create the Table of Contents.

1. Change the first Heading 1 paragraph of the report text from  Company Goals  to  Our Company Goals .
    
2. Return to the TOC page. The entry has not changed to match your new text.
    
3. Right click on one of the entries (gray background). 
    
4. From the popup menu select  Update Field… 
   
   The Update Table of Contents dialog appears.
   
5. Choose to update the entire table.
    
   All your headings and page numbers will be updated. A new entry appears for the Table of Contents itself. The heading for this page had not been created when you first inserted the TOC.
   

   

   If you are missing items from your Table of Contents, check to be sure that the paragraphs are using a Heading style.
   
   If you have entries that you don't want to show (like Table of Contents here), don't use a Heading style on them. Create your own style or use manual formatting.
    

6. Auto Update on Print: From the menu select  Tools | Options | Print  tab. Under Printing Options check the box Update Fields.
   
   Now you won't have to remember to update fields before you print. You will be prompted
    
   

7.  Save as  report-world travel6.doc   on your Class disk.
   How to handle a full disk