Jan's Working with Words

Step-by-Step: Copy & Position Image

Start with:, trip_planner6-Lastname-Firstname.docx

Shape Style

The Drawing Tools: Format ribbon has several tools you can use to adjust the look of a shape. In particular, there are a number of pre-designed shape styles. In addition you can separately edit the shape's fill, outline, and effects. There's lots of room for artistic flair here!

1. Save as  trip_planner7-Lastname-Firstname.docx to the word project2 folder on your Class drive.
2. Click on one of the Sun shapes to select it.
   The Drawing Tools: Format ribbon tab appears.
3. Click on the new tab and inspect it.
   What features of a shape can you change?
4. Experiment: Shape Style
   

   • In the Shape Styles tab group click the More button to open the full gallery and hover over each of the pre-designed shape styles in the gallery. Live Preview changes the selected shape temporarily.

     Problem: Cannot see the Sun shape with gallery open
     Solution: Instead of opening the whole gallery, use the small arrows above the More button to rotate each row into view on the ribbon itself.
     

   • Try the buttons for Shape Fill, the Shape Outline, the Shape Effects.
     What features are hiding there?
   • Undo your changes
5. Word 2013, 2016: Apply to the Sun shape the pre-designed style Aqua, Accent 5 on the first row of the gallery.
   This will match the color used for the Heading 1 background. You will work on the chart and table colors later.

Copy and Paste Image

You are going to copy and paste the Sun shape onto the other pages along side the titles. You will have to adjust the position of each new image. Why? The Space Before the title on the first page is larger than the Space Before the new titles, even though all are using the same style. Apparently, coming right after a page break keeps the Space Before from showing. Who knew??

1. Click on the Sun shape on the first page to select it.
   
2. Copy.
   
3. Scroll to the top of page two and click at the left end of the title.
   

4. Paste.

   Word 2007, 2010: The image appears on the page in about the same position as on page 1, but not quite. It does not line up neatly with the title borders like it did on the first page. There are two reasons. First, the Space Before is not showing for this title. Second, the pasted image is a bit down and right of the original position on the page.
   
   Word 2013, 2016: The image appears at the top left corner of the text area. The position on the first page was at the far right and overlapping the margin a bit.
   

5. Scroll to page 3, click at the left of the title, and paste.

   Problem: Nothing pasted
   You did something else and the Clipboard lost what you copied.
   Solution: Repeat the copy and then paste immediately.
   

6. Scroll to page 4, click at the left of the title, and paste.
   Word 2007, 2010: Each time you pasted, the Sun shape was further right and down.
   Interesting... but somewhat annoying!
7. Save.
   [trip_planner7-Lastname-Firstname.docx ]

Adjust Image Position: Drag

If you hold the SHIFT key down, you can easily drag your image straight up, down, or sideways.

Recall that Word 2013 and 2016 show a green line when your image reaches the margin. There is a hesitation before the image will move across that line.

1. Scroll back to the top of page 2.
   
2. Click on the Sun shape to select it.
   

3. Drag to position the image to put the middle sun rays centered between the border lines.

4. Hold the SHIFT key down and drag sideways until the top ray is about over the 'ec' in 'Word Project 2' in the header. Adjust the position if necessary to keep the title's border lines from showing at the right of the Sun's center circle.

   Using the SHIFT key keeps the vertical position fixed while you move the image sideways.

5. Save.
   [trip_planner7-Lastname-Firstname.docx ]

Adjust Image Position: Page Layout Dialog

You will use a different technique on page 3 to position the image to match.

1. Scroll to page 3 and click on the Sun shape at the top.  
2. Change the view to show the whole page.
    
3. In the Drawing Tools: Format tab in the Arrange tab group, click on the Position button to open the gallery.
   

4. Experiment: Position (of image)
   Hover over each choice in the gallery.
   Live Preview shows the effect.
   The image jumps all over the page! Notice that each of these choices use Square text wrapping.

   When you are ready to continue...
    

5. Click on More Layout Options... at the bottom of the gallery.
   The Advanced Layout dialog appears with the Picture Position tab showing. What a lot of options!
   
6. Change the Horizontal absolute position to 5.5" to the right of Column.
   
7. Change the Vertical absolute position to -0.5" below Paragraph.
   (That's a negative half inch below, which is the same as a half inch above.)
8. Click on OK to close the dialog.
9. If necessary, drag the Sun shape to keep those border lines in the Title from showing to the right of the center circle.
10. Save.
    [trip_planner7-Lastname-Firstname.docx ]
     
     

Adjust Image Position: Arrow Key

If you have trouble dragging an image to just the right spot, especially when you only need a tiny move, the arrow keys can save the day.

1. Scroll to the top of page 4 and click on the Sun shape to select it.
   

2. Press the up arrow key until the middle sun ray is in the middle of the title's borders..
   Press and hold the right or left arrow key to move the sun to the right margin with the top ray over the 'ec' in Project in the header and the border lines hidden under the center of the sun.

   The Sun shape appears to be in about the same location as on the other pages. It is hard to be sure.
   

3. Open the Layout Options dialog again from the Position menu and inspect the values.
   They should be close but are probably not exactly 5.5" and -0.5".
   
4. Repeat this check for each Sun shape.
   Which one has the best position to your eye? Make note of the position values!
5. Use the Layout Options dialog to change the position values for all of the Sun shapes to be exactly the same and close the dialog.
   
6. Save.
   [trip_planner7-Lastname-Firstname.docx ]