Project 1: Word Basics
Navigating Documents

Documents are usually too long to fit completely in the window and still be easy to read. Sometimes they are too wide. There are several techniques you can use to move around in your document. It's good to know both mouse and keyboard methods.

Too long and too wide to fit in the window.

Navigation Methods

Scrolling

Scrollbars were invented to move the document within the window. You click the single scroll arrows to move one line at a time.

Drag the scroll box   to move longer distances at a time. The scroll box is proportional in most programs. That means that its size shows you how much of the document is showing on the screen at a time.

As you drag the scroll box, a popup tip shows where you are in the document. It gives the page number and  the current heading, if you used heading paragraph styles. (A good reason to learn to use paragraph styles!)

You can also click in the scrollbar area itself to move the document down one window's worth.

The IntelliMouse and other new pointing devices have a scroll wheel in addition to the mouse buttons. The scroll wheel does what the scrollbar does, but without having to position the pointer somewhere special.

Navigator buttons

 The Browse Objects button has been added at the bottom of the vertical scrollbar, between the double arrows. The default setting is to Browse by Page. Clicking a button with two arrows moves the document view to the next page. The double arrows are black when this is the current setting.

You can change this behavior by choosing a different object to browse.

Clicking   the Browse Objects button displays your choices of what to browse. The popup shows the choices (reading from right to left) : page, section, comment, footnote, endnote, field, table, graphic, heading, edits.

The arrows will turn blue if you choose anything besides page .

Find, Replace, and Go To

The remaining two buttons and in the Browse Objects display open the Find and Replace dialog box, which has tabs for Find, Replace, and Go To.

The Find and Replace dialog lets you search for a particular word or phrase or even something like "all words in bold, italics, 20 pts." It is also accessible from the  Edit  menu.

The Go To dialog asks you to enter the number of a particular object. The Next button changes to Go To. Or you can move to the next such object by clicking the Next button. The Previous button moves you back to the nearest such object earlier in the document. This dialog is also on the  Edit  menu.

Document Map

 The Document Map button on the toolbar opens a left pane which shows your headings in an outline format.  Click on a heading to move to that point in the document. You must have used heading paragraph styles.

Keys

Keystrokes and key combinations can also move you quickly around your document. The + between two keys means to hold down the first while pressing the second.

~~  1 Cor. 10:31 ...whatever you do, do it all for the glory of God.  ~~

Last updated: 30 Apr 2012