Project 3: Brochure
Apply Styles

Step-by-Step: Modify a Style

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What you will learn:

to apply a heading style with a key combo to modify a style with the Formatting bar to modify a style with the Style dialog

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Start with:  , a blank document

Create Document

1. Open a blank document.
    
2. Type several lines of text in this blank document. Include at least 3 paragraphs. They don't have to be long! They can even be nonsense letters. (You will print this later, so don't get too carried away.)
    
3. Open the Style list on the Formatting bar to see what the default choices are. The style names are formatted with the style, so you have an instant preview.

   
   Default styles: Different in different versions

   If you see other styles in your list, then someone has modified the standard template Normal.dot  on your computer. That is handy if you always want to use certain styles. On the other hand, if other people use your computer, they may be confused with your styles.

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Apply Style: Style Box/Key combo

1. Place the cursor in paragraph 1.
    
2. From the Style Text Box select Heading 1. 
      You can also use the key combo CTRL + ALT + 1.
    
3. Move the cursor to paragraph 2. Select the style Heading 2 from the Style box.
    You can also use the key combo CTRL + ALT + 2.
    
4. Move the cursor to your third paragraph and apply Heading 1 with the key combo CTRL + ALT + 1.
    
5. Save as  styles.doc  to the  word project 3  folder of your Class disk.
   How to handle a full disk

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Update a Style to Match Selection

If you applied a style to a paragraph and then changed the formatting of the paragraph, you can make Word change the definition of the style to match your new formatting. It's not quite obvious in Word 97/2000, but it's easy once you learn how.

In the steps below you will add some formatting and then update Heading 1 to use what you added. There are different methods for Word 97/2000 and for Word 2002/2003. 

       Style Box: 

1. Select your first paragraph, which you styled with Heading 1.
    
2. Use the Formatting bar to change the formatting to:
       Font: Wide Latin
       Size:   20
       Color: Red
       Alignment: Center
    
3. With the cursor still in the first paragraph, click in the Style box on the Formatting bar which shows Heading 1, and press ENTER. A dialog appears that gives you two choices - to update the style to match what you just did or to reapply the existing style formatting and throw out your changes.
    
   
4. Select Update the style to reflect recent changes and click on OK. What changed?
   

   Your third paragraph also used the Heading 1 style. Its formatting changed, too, when you changed the style.
    

5. Open the Styles list again. Heading 1 now matches your changes! Isn't this cool!? All paragraphs in the document that use this style are automatically changed when you changed the style's definition.

       Styles and Formatting Pane:

1. If necessary, open the Task Pane to Styles and Formatting by clicking the Styles and Formatting button at the left of the Formatting toolbar.
    
2. Select your first paragraph, which you styled with Heading 1.
    
3. Use the Formatting bar to change the formatting to:
       Font: Wide Latin
       Size:   20
       Color: Red
       Alignment: Center
   

   As you make changes, a new item appears in the Style box and also in the Styles and Formatting pane, with your new formatting described and displayed.
    

4. With the cursor still in the first paragraph, right click on the original Heading 1 item in the task pane. (Not the one with your changes!)
    
   Notice that the popup menu tells you how many instances there are of this style in the document and you can select all of them at once. Could be helpful!
    
5. From the popup menu select  Update to Match Selection .
    
   The Heading 1 item changes and so does the 3rd paragraph in your document, which also was styled with Heading 1. In fact, all paragraphs that use Heading 1 style would change. The style for the formatting that you applied yourself vanished.

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Modify a Style:

Sometimes you would rather change the style definition without having to find a paragraph that uses the style and format it first. You can do that through a dialog, somewhat different between Word 97/2000 and Word 2002/2003.

        Style & Modify Style Dialogs

1. Open the Style dialog.  Format  |  Style... 
    
2. Look at the list of styles at the left of the dialog. The List box at the bottom says that these are the Styles in use.
   
   Hmmm. This list is a little different from the Styles drop list. It does not show Heading 3. Sometimes this list will show styles that you cannot find when you check every paragraph. Another place to get a little bit confused!
   
    
   
3. At the bottom of the dialog, in the List text box, select  All Styles . A much longer list of styles appears! The Normal.dot template is really packed with standard styles.
    
   
    
4. Select Heading 1  and click the Modify... button. The Modify Style dialog appears. [The parts are described above in the blue section.]

5. Click the Format... button at the bottom of the Modify Style dialog. A menu of formatting dialogs appears. From here you can set every characteristic for the style. These are the same dialogs that you can open from the Word menu to format text directly. Open several of them and remind yourself of how many choices you have!
    
6. Make the following changes:
   Font... dialog = font Britannic Bold
                              size 18
                              color Sea Green
                              Shadow
   Paragraph... dialog =
                              left indent 1" (or 2.5 cm)
                              right indent 1" (or 2.5 cm)
                              before 6 pts
                              after 6 pts.
   Border... dialog =
                              Border Shadow
                              Width  1 pt.
                              Shading Light Green  
    
7. Click on OK to close the Modify Style dialog and on Apply to close the Style dialog. Both paragraphs that used the Heading 1 style are changed. Nifty!
    

          Modify Style Dialog

1. In the Task Pane, right click on the style Heading 1.
    
2. From the popup menu, select  Modify...
   The Modify Style dialog appears. (It looks just like the New Style dialog!)
    
   There are a number of toolbar buttons here for common formatting choices. For the rest, you can click on the Format... button and then select from the menu, just like the normal Word menu.
    
3. Make the following changes:
   Formatting buttons =
          font Britannic Bold
          size 18
          color Sea Green
   Font... dialog=
          Shadow
   Paragraph... dialog =
           left indent 1" (or 2.5 cm)
           right indent 1" (or 2.5 cm)
           before 6 pts
           after 6 pts.
   Border... dialog =
           Border Shadow
           Shading Light Green    
    
4. Click on OK. Your changes are applied to the Heading 1 paragraphs in your document.
    

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Finish

1. Header: Create a header for the document with your name, 2 spaces, and the date on the left and Word project 3 on the right.
    
2. Save to your Class disk as  styles2.doc .
   How to handle a full disk
    
3. Print.