PowerPoint Basics:
Outline

Step-by-Step:Outline

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What you will learn:

to change which slide is shown in the Slide Pane to expand and collapse the outline to show and hide formatting in the outline to edit in the outline to change slide order

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Start with:, issues.ppt from your Class disk

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Outline: Switch Slide Shown in Slide Pane

1. If necessary, open issues.ppt again.
    
2. Click on the Outline tab in the Navigation Pane.
   
    
   The outline displays, usually with all levels expanded. The panes resize to show more of the outline.
    
   By default the outline will use the same formatting as the slides.
    
3. Select each slide's icon in the outline in turn. This works just as well as the thumbnails for switching the slide in the Slide Pane. Cool!
    
4. Click on each slide's title in the outline. That works, too.
    
5. Click in the body text of each slide. Still works!
    
   If a slide's body text is not showing, click the Expand All button on the toolbar.

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Manage the Outline's Look

Two useful buttons are on the Standard toolbar help you manage how your outline displays. These buttons are also in the Outlining toolbar, which you will work with later.

Show Formatting: Toggles the outline's formatting between using the same formatting as the slides and using a default format.

Expand all: Toggles the outline between showing just the slide titles and showing all the placeholder text.

1. Click on the Show Formatting button on the Standard toolbar. The outline changes to use the default outline formatting.
    
   Do you see the difference? The most obvious difference is that the titles are not as large as before. Bullets are just the standard ones.
    
   Sometimes the formatting on the slide makes the outline hard to read or unnecessarily large. The default outline formatting is always readable!
    
2. Click on the Show Formatting button again. The outline again uses the same formatting as the slides.
   
    
3. Click the Expand All button on the toolbar to collapse the outline. This button toggles the expansion and collapse of the outline.
    
4. Click on  the Expand all button again and all the text is back again.
    

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Outline: Edit

The last slide, #5, will be used to open a discussion period with the audience. You need to change the title to reflect this. You will make a few more editing changes, too.

1. Scroll, if necessary, until you can see Slide #5: Ethics.
    
2. Click on the outline for Slide #5: Ethics. The slide appears in the Slide Pane.

   

3. In the outline, click in front of the  the slide title "Ethics" and type so that the full title is:  Discussion: Ethics
    The slide changes as you type.

   

4. Select a whole line:
   Click in the outline to the left of the bulleted line "Is the action Right, Wrong, Criminal?" The whole line is selected.
    
5. Delete line:
   Press the Delete key. The line vanishes and the other line of text moves up in the outline and on the slide in the placeholder.
    
   There is an extra space to the left of "Can".
    
6. Delete space:
   Press the Delete key to delete the leading space.
    
    
   Looks good in the outline now. But part of the text is under the image. You cannot fix this from the outline.
    
   
    
7. Click  on the slide in the text "Can an activity...".
   
   The placeholder border appears with diagonal borders. The top of the image is hidden by the text line. Odd effect, but temporary!
    
8. Move placeholder: Move your mouse pointer over the border of the placeholder and drag upwards.
    
   The border changes to dots. A dashed line shows where the placeholder will be if you drop.
    
9. Drop when the dashed line is at the edge of the colored bar with the title.
    
   The placeholder moves up and the text and image no longer get in each other's way.
    
10. Click in the blank area at the bottom of the outline to hide the placeholder border again.
     
    The slide's looks a bit unbalanced but it's OK for now.
     

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Outline: Change Text Order: Drag

You can drag text in the outline to a new location on the same slide or on a different slide. If the slides are not neighbors, you might find cut and paste easier.

1. Scroll, if necessary, to see Slide #3: Privacy in the Outline.
    
2. Select item #4, "info collected only ..." by clicking at the left of the text.
    
    
3. Drag upward and drop at the beginning of item #2.
    
   The item is moved and the list is renumbered.
    

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Outline: Change Slide Order: Drag

You can change the order of slides in the outline as well as from the Slides thumbnails. Usually this is easier if you collapse the outline first. Dropping in the middle of a slide's outline can make a mess of your outline!

1. With the outline still expanded, click on the icon for Slide #3: Privacy. All of the outline for the slide is selected.
    
2. Drag up until the drop line is in the slide Security, just above the line "Damage: to data or equipment, including viruses and worms."
    
3. Drop. Whoops. The outline points on the Security slide below the drop point are now on the Privacy slide! Error!!
    
4. Undo your move. Dragging while all the points are showing can mess up your slides!
    
5. Collapse the outline by clicking the Expand All button.
   
    
6. Drag the slide icon for Privacy up above Security and drop. Ah! The slides are in a new order.
    
7. Expand the outline again by clicking the Expand All button. Excellent! The text on each slide remained in place.
    
8. Undo your move.

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Save

1. From the toolbar click on   the Save button. (Be sure your Class disk is still in the drive.) The presentation is saved with the same name, to the same location. [issues.ppt]