PowerPoint Basics:
Slide Show View

Step-by-Step: Slide Show

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What you will learn:

to switch to Slide Show view to run a presentation as a slide show to use the mouse to manage the show to use the keyboard to manage the show to use the onscreen menu to view and write notes during the show to write on screen during the show to stop a slide show

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Start with:, issues.ppt from your Class disk

Switch to Slide Show View

1. With issues.ppt open in PowerPoint, click on the first slide to select it.
    
2. Click on the Slide Show button on the Views bar. The presentations opens full screen, starting with the selected slide.
    
   Nothing will happen until you tell it to!
    
3. Use ALT + TAB to switch back and forth between the Slide Show and your other open window(s) a few times for practice.
    

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Slide Show View: Run with Mouse

It will take a series of mouse clicks to work through this presentation. The slides are set up as examples of different kinds of animations. It is NOT a good idea to do this except as an example!

1. In the Slide Show, click on the slide. The subtitle flies into view from the bottom.
    
2. Click again. Slide #2: Security appears, but shows only the title for a moment. Then the rest of the text is revealed automatically with different animations, one part at a time.
    
3. Click again. Slide #3: Privacy appears with just the title. This time the other parts won't appear until you click.
    
4. Click on the slide to reveal each part of Privacy. (6 clicks)
    
   Evaluate: Which way will work better to accompany a speech? Automatic reveals or clicking to show the next part?
    
5. Click again to show the next slide, Unethical: Spam.
    
6. Click and all of the text for this slide is revealed at once.
    
   Evaluate: Will revealing all text at once work well when accompanying a speech?
    
7. Click to show the next slide: Discussion: Ethics.
    
8. Click to show the last line of text.
    
9. Click again and the end-of-show black screen appears.
    
10.  Click once more to get back to PowerPoint's editing interface. Whew!

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Slide Show View: Control with Keyboard

You can use the keyboard to advance through the slides or to back up or to jump around.

When the slides are a distraction, you can turn the screen black or white with a key combo.

1. From the menu select  View | Slide Show , another way to run your presentation full screen.
    
2. Practice using the various navigation keys from the table above.
   • Starting and stopping the slideshow.
   • Jumping to first slide, last slide, particular number slide.
   • Advancing.
   • Backing up.
   • Whiting out and blacking out the screen.
      
3. Close the Slide Show and return to PowerPoint.

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Slide Show View: OnScreen Controls

If you would rather use a mouse, or you cannot remember the keyboard shortcuts, there is an onscreen menu.

1. From the menu select  Slide Show | View Show . (Yet another way to run a presentation!)
    OR
   Press the F5 key. A really short shortcut!
    
2. Move your mouse around on the screen.
   The onscreen controls appear.  or
    
3. Click on the up arrow or the menu button and a menu appears.
    
4. Experiment by trying out the various navigation commands.
    
   The Go/Go to Slide menu lists the slides by title.
   
   
    
5. Switch, if necessary, to the Security slide.
    
6. Open the onscreen menu again and click on Speaker Notes. A window opens that shows the notes you added earlier in the Notes Page View.
    
7. Above the last item in the Speaker Notes, type a new question:
   Have you ever physically met someone you first met over the Internet?
    

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Slide Show View: Write Onscreen

While you are speaking, you may sometimes need to point to something on the screen. You could use a laser pointer, but it is hard to hold the light steady and sometimes the light does not show well. It would be handy to be able to draw an arrow or a circle or some such on the slide itself. You can! And it erases cleanly so your slide is not changed.

You will need to change your mouse pointer to a Pen and pick a Pen color that will show well on the slide.

1. Open the Slide Show to the Privacy slide.
    
2. Open the onscreen menu and select  Pointer Options  and then  Pen . The mouse pointer changes to a pen shape. (Looks more like a pencil to me!)
   Click the Pen button and select a Pen type - ballpoint, felt, or highlighter.
    
3. Drag around on the slide. Whoa! Your pen make marks as long as you hold the left mouse button down.
    
   The default black color is the same as the text. Your audience won't get much benefit with this color.
    
4.   Open the onscreen menu and select: Pointer Options | Pen Color | Yellow
   
       Click the Pointer button, select Ink Color. Click on Yellow in the color palette.
    
5. Draw a circle around the word knows in item #2 and the word permission in line #4.
   
   When you leave this slide your marks are erased. But what if you want to erase them but stay on this slide?
    
6. Open the onscreen menu and select  Screen  |  Erase Pen . Your marks are erased, but the pointer is still a pen shape.
    
   Open the Pointer menu and select Erase all ink on slide.
    
7. Experiment with different colors and with trying to draw different shapes or emphasize specific words or phrases. It gets easier with practice!
    
8. With the pointer still in the Pen shape, click on the slide to change to the next slide.
   Whoops! Nothing happens. While the pointer is in this shape, all it can do is draw! Never fear there is a way.
    
9. Press the space bar. The next slide appears. TaDa!
    
10. Change the pointer shape back to the arrow using the onscreen menu:
     Pointer Options | Pen | Arrow
    Click Pointer button and select Arrow.
     
11. Close the Slide Show using the onscreen menu command End Show.
     
12. Switch to Normal view, if necessary.

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Save

You added some notes so you need to save your presentation.

1. Click the Save button on the toolbar to save the presentation with the same name and the same location. [issues.ppt] (Be sure your Class disk is still in the drive.)

   How to handle a full Class disk