PowerPoint Basics:
Notes

Step-by-Step:Notes

Start with:, issues.ppt from your Class disk

Notes Pane

• If necessary, open issues.ppt from your Class disk with the Slides thumbnails showing.
   
• Display the slide Unethical: Spam in the Slide Pane. The Notes Pane at the bottom has some text, but the pane is so small it is hard to tell how much is there.
   
• Scroll the text in the Notes Pane, using the scroll arrows at the right.
   
  Hmmm. Not very satisfactory! This pane is just too tiny for more than one line.
   
• Move your mouse pointer over the top edge of the Notes Pane until it turns into the resize shape.
   
• Drag upwards. A gray bar shows on the slide and on the vertical ruler at the left, if the ruler is showing. This marks where the top of the pane will be if you drop.
  Command to show/hide the ruler:  View  |  Ruler .
   
• When the gray bar is about at the 1 on the vertical ruler, drop. Now all of the text in the Notes Pane shows.
   
  The image of the slide is made much smaller since there is less room for the Slide Pane now.
   
  You cannot use Undo for changes to the interface, like dragging the edge of a pane.
  
   
  PowerPoint normally remembers your arrangement of panes for the next time you open this presentation. You can change that in the Options dialog on the View tab. Tools | Options
  

Switch to Notes Page View

The Notes Page view gives you a lot more room to work with than the Notes Pane. However, you cannot edit the slide itself in Notes Page view.

1. Select on the menu  View  |  Notes Page . Your view changes from Normal to Notes Page.
    
2. If necessary, adjust the Zoom by selecting Fit, using the Zoom control on the toolbar. Now you can see the whole page, showing both the slide image and the notes.

Notes Page: Edit

You can use the usual word processing methods for entering, deleting, and editing text in the Notes Page view as well as in the Notes Pane. The new text is highlighted in the illustration but will NOT be highlighted in your pane.

1. If necessary, change the Zoom percentage so that you can read the notes easily.
    
2. Click in front of the first line and type Discussion questions: and then press Enter. You have a new first line.
    
3. Click after the word spam and type the word email. Be sure there is a space between words.
    
4. Click at the end of the line and Backspace to delete the period. Type a question mark.
    
5. At the end of the next line of notes, add a question mark.
    
6. At the end of the line "Do you keep chain letters...", add the sentence How can you check their truthfulness?

Notes Page View: Add Notes

With so much space to work with, it is easy to enter notes in Notes Page View.

1. While still in Notes Page View, scroll up to the slide Security. There are no notes for this slide yet. An opportunity for you!
    
2. Change the Zoom to 66% or whatever size makes it easy for you to read what you are going to type.
   
    
3. Click in the Notes placeholder for the slide Security, and type the following text:
    

   Discussion questions:

   Have you ever used pirated software?

   Have you ever downloaded music without permission of the copyright owner?

   Have you ever used your work computer for personal tasks?

   Have you ever had damage from a computer virus or trojan?

   Have you ever experienced identity theft?

    

Switch Back to Normal View

1. Double-click the image of the slide on the Notes Page. The view switches back to Normal view, with that slide showing.
    
   Alternate methods: Menu  View | Normal  or the Normal view button on the Views bar.
    
   The Notes Pane is still enlarged. You need to restore the original size.
    
2. Drag the top edge of the Notes Pane back down to where it was before, tall enough to show one line.
    

Save

1. Click the Save button on the toolbar to save the presentation with the same name and the same location. [issues.ppt] (Be sure your Class disk is still in the drive.)

   How to handle a full Class disk