Jan's Working with Presentations

Step-by-Step: Master View

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What you will learn:

to switch to Master view to view layout Masters to view Handout Master to view Notes Master

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Start with:, issues4-Lastname-Firstname.pptx from your Class disk

Open Slide Master View

1. If necessary, open issues4-Lastname-Firstname.pptx from your Class disk and show slide 1.
   

2. Switch to the View ribbon tab and click on the button Slide Master.
   If you hover over the button, a screentip tells you what the button will do.
   

   What changes:

   • The ribbon adds a new tab, Slide Master, and makes it the current tab.
   • The Slide pane shows the layout for the current slide.
   • The thumbnails at the left show thumbnails of the layouts available for this Master.

   Point of Confusion: The ribbon tab for a master (Slide Master, Handout Master, Notes Master) appears at the left, between the File and Home tabs, instead of at the right end of the ribbon like other context tabs. Only one Master tab can show at a time.
   

3. Scroll the thumbnails.
   This presentation has a lot of layouts that are not actually used by any slide in the presentation. They came from the template that was used to create the presentation. The Default Slide Master is at the top. Notice that the other layouts are shown indented. They inherit features from the Default Slide Master.

4. Inspect the new Slide Master ribbon tab.

   

   

   PowerPoint 2013, 2016: Does not have a Page Setup tab group but gains a Slide Size button. Colors, Fonts, and Effects moved into the Background tab group. Page Setup is in the Backstage View for Print.
   

5. Experiment: Slide Master Formatting
   It makes a difference what is selected in the Navigation pane! Changes to the Default Master slide affect other masters. But, a change to a particular layout does not affect any other layout or the Default Slide Master itself.
   
   • Click on the thumbnail at the top to be sure the Default Slide Master is selected.
   • Click on a different theme from the Themes button while the Default Slide Master is still selected. (There is no Live Preview.)
     What changes?
     Some themes may add new images as well as using different fonts and colors. The slide formatting contained in a theme can be quite elaborate.
   • Inspect the other layout thumbnails.
     How did other layouts change when you changed the Default Slide Master?
   • Try other themes.
     Some will have a Title slide that is very different from the regular slides. Can you guess which one by looking at the gallery of themes?
   • Try different background styles, colors, fonts, effects using those buttons.
     Which layout masters change?
   • Undo all your changes!
     If the Undo list is not long enough, close the presentation without saving changes and reopen it and switch to Slide Master view.
     

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Viewing Slide Master Layouts

To view or edit a layout master, just click its thumbnail in the Navigation pane. The Slide pane will then show a large view of that layout master.

1. In Slide Master view, move your mouse over the first thumbnail at the left and let it hover a moment.
   A screen tip pops up that shows which Master this is (Default Design Slide Master) and what slides actually use it (slides 1 - 5). Very useful when there are two or more themes being used in the presentation!
   
2. Hover over on each of the layouts in the column of thumbnails below the first one.
   (You may need to scroll the thumbnails to see all of them.)
   

   Check actual slides when changing a Master: When you make changes to a Master, make a note of which slides in your presentation use it and then go look at them. You need to be sure your changes are happy ones on all of the slides that use that Master.
   

3. Click on the first thumbnail.
   The Default Slide Master appears in the Slide Pane.

   You can see the formatting for a slide title and for 5 bullet levels.
   

4. Click on the second thumbnail - Title Slide.
   The Slide Pane shows the layout - a placeholder for a title and one for a subtitle.
   

5. Similarly, click on each of the layout thumbnails to see what is different about the layout.

   Is it clear for what each layout would be useful? 

   Content icons: In the middle of some layouts are icons for types of content that you might want to insert - tables, charts, SmartArt graphics, pictures, online pictures, videos. These are shortcuts to the dialog needed to create or insert the object. You must add a Content placeholder to a layout to get these shortcut icons.

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View Handout Master

1. On the ribbon on the View tab, click on Handout Master.
   The Slide Master ribbon tab closes and the Handout Master ribbon tab opens.

   Only one Master view can be open at a time.

   The Handout Master tab does not have quite the same choices as the Slide Master ribbon tab.
   Both have tab groups Edit Theme and Background and a Close Master View button.
   

   

   

   PowerPoint 2013, 2016: Does not have a Page Setup button and again moves Colors, Fonts, and Effects to the Background tab group.

2. Click the button Slides Per Page to open a list of all of the choices.
   

3. Click on each choice in turn and see what the Handout master looks like.

   The Handout Master changes to show where the slides or outline will sit on the page. You cannot move or resize the placeholders.

   There is not much you can do here except add a text box or image and select what placeholders you want at the top and bottom of the page - Header, Date, Footer, Page Number.
   

4. Change the orientation to Horizontal with the Handout Orientation button on the ribbon and select each of the Slide Per Page choices again.
   Does the Handout Master change the way you expected?
5. Close the view with the Close Masters View button on the ribbon.
   You are returned to Normal view.

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View Notes Master

1. On the ribbon click on the View tab, click on Notes Master.
   The Notes Master appears with its own ribbon tab.
   

2. Experiment: Notes Page
   Resize the slide image and the area for notes for the print-out. These changes do not affect the slide or handouts.

   You could add logos or pictures that you want to print on every Notes page.
   

3. Right click a blank area on the page and then click on Notes Master Layout.

   A dialog appears with check boxes for the placeholders that can appear on this Master. The ribbon also has the same check boxes.

   In some versions you can only check an empty box in this dialog. You cannot uncheck a box. Strange.
   

   The Slide and Handout Masters also have a Master Layout on their right click menu with a list of the placeholders available for that Master.  For slides, the Default Slide Master must include a placeholder for that placeholder to be available in layouts.

   Remove placeholder from a layout: Uncheck its box on the ribbon or select the placeholder in the Master View and press the DELETE key on your keyboard.

4. Close the view with the Close Masters View button on the ribbon.
   Do not save changes!