Jan's Working with Presentations

Step-by-Step: Notes

Start with:, issues2-Lastname-Firstname.pptx from your Class disk

Notes Pane: View and Resize

1. If necessary, open issues2-Lastname-Firstname.pptx from your Class disk in Normal view with the Slides thumbnails showing at the left.
2. Save As issues3-Lastname-Firstname.pptx in the powerpoint project1 folder on your Class disk.
   
3. Display the slide Unethical: Spam in the Slide Pane. The Notes Pane at the bottom has some text, but the pane is so small it is hard to tell how much is there. Your Notes pane may be even shorter than the one in the illustration.
   

4. Scroll the text in the Notes Pane, using the scroll arrows at the right.

   Hmmm. Not very satisfactory! This pane is just too tiny for more than one or two lines. 
   

5. Move your mouse pointer over the top edge of the Notes Pane until it turns into the Resize shape.
   

6. Drag upwards.

   PowerPoint 2007, 2010: A gray bar shows on the slide and on the vertical ruler at the left. This marks where the top of the pane will be if you drop.
   

   When the gray bar is about at the 1" line on the vertical ruler, drop.

   Vertical Ruler: The ruler measures up and down from the middle of the slide. VERY helpful when trying to center things on the slide! 
   

   Command to show/hide the ruler:  View  > Show tab group >Ruler. 

   
   
   

   PowerPoint 2013, 2016: As you drag, the Notes pane expands and the slide resizes to fit the space. When all of the notes show, release the mouse button.
   

   Now all of the text in the Notes Pane shows.
   If not, drag the Notes Pane taller until it does show.

   The image of the slide is automatically made much smaller since there is less room for the Slide Pane now.

   You cannot use Undo for changes to the interface, like dragging the edge of a pane.
   

   Remembering the panes: PowerPoint normally remembers your arrangement of panes when you save for the next time you open this presentation. You can change that in the Options dialog.
   Office button or File tab > Options > Advanced > Display section.  
   

Switch to Notes Page View

The Notes Page view gives you a lot more room to work with than the Notes Pane. However, you cannot edit the slide itself in Notes Page view.

1. On the ribbon, View  > Presentation Views tab group >  Notes Page button
   Your view changes from Normal to Notes Page.

      
    

2. If you cannot see the whole page, double-click the % next to the Zoom slider on the Status bar.
   

   The Zoom dialog opens.

3. Select Fit.
   Now you can see the whole page, showing both the slide image and the notes.

    
   

Notes Page View: Edit

You can use the usual word processing methods for entering, deleting, and editing text in the Notes Page view as well as in the Notes Pane. The new text is highlighted in the illustration but will NOT be highlighted in your pane.

1. If necessary, change the Zoom percentage so that you can read the notes easily.
   
2. Click in front of the first line and type Discussion questions: and then press Enter. You have a new first line.
   
3. Click after the word spam and type the word email. Be sure there is a space between words.
   
4. At the end of the line "Do you keep chain letters...", add the sentence How can you check their truthfulness?
   
5. Add another question after the chain letter line:  Have you ever gotten an email that looked like it was from a bank or credit card company that asked you to confirm your login? How can you tell if such a message is for real?
   
6. Delete the last question: Have you ever received spam that looked like it was from YOU? 

Notes Page View: Add Notes

With so much space to work with, it is easy to enter notes in Notes Page View.

1. While still in Notes Page View, scroll up to the slide Security. There are no notes for this slide yet. An opportunity for you!
   
2. Change the Zoom to whatever size makes it easy for you to read what you are going to type.
    
3. Click in the Notes placeholder for the slide Security, and type the following text:
   

   Discussion questions:

   Have you ever used pirated software?

   Have you ever downloaded music without permission of the copyright owner?

   Have you ever used your work computer for personal tasks?

   Have you ever had damage from a computer virus or trojan?

   Have you ever experienced identity theft?

   
   

Switch Back to Normal View

1. Double-click the image of the slide on the Notes Page. The view switches back to Normal view, with that slide showing.

   Alternate methods: Ribbon:   View tab > Normal View button
                                Status Bar: Normal view button

   The Notes Pane is still enlarged. You need to restore the original size.
   

2. Drag the top edge of the Notes Pane back down to where it was before, tall enough to show two lines.  
3. Save.
   [issues3-Lastname-Firstname.pptx]