Jan's Working with Presentations
Basics: Summary
With PowerPoint you
can create a set of slides to accompany a speech on a screen or to print
for handouts or to show
on a computer monitor. You create slides by adding text and
objects to blank slides in various layouts.
PowerPoint has several views to help you with
your work. In Normal view there are 3 panes: Slide, Navigation, Notes.
Master views allow you to control the default look and behavior of all the
slides or handouts or notes pages. Notes Page view shows how each slide with its notes will print.
Slide Sorter view shows thumbnails of all the slides at once. Slide Show view runs
the presentation at full screen size so you can see how will look on
screen. Print Preview lets you see what will
be
printed and to choose a print layout.
A slide's text and title are normally in placeholders.
Only text in a placeholder appears in the presentation's outline. A
placeholder is a special type of textbox.
Printing a presentation is more complex than
usual because of all the choices you have. You can print each slide
separately or (better!) print several on a page. You can print just the outline or
each slide with its notes. Most printing choices are in multiple locations:
Print dialog for PowerPoint 2007, Print Preview, Printer Properties dialog,
and Printer Document Properties dialog.
What You Printed: PowerPoint Basics
| Presentation
|
 What printed?
|
# of Pages
|
Lesson
|
|
worldtraveloffers-Lastname-Firstname.pptx
|
Handout: 3 per page
|
2 pages
|
Print Preview
|
|
worldtraveloffers-Lastname-Firstname.pptx
|
Outline
|
1 page
|
Print Preview
|
|
worldtraveloffers2-Lastname-Firstname.pptx
|
Handout of selected slides: Slides 1, 2, 3
|
1 page
|
Print Settings
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Skills covered - by lesson
Open and Close PowerPoint
- Open PowerPoint from Start menu/Start screen
- Open a second blank document and switch windows
- Open a presentation from a disk
- Use Save As and Close a presentation without closing PowerPoint
- Open a presentation from the Web with PowerPoint
- Close PowerPoint
Settings
- Change settings in Page Setup or Slide Size dialog
- Change settings in Options dialog
- Popular/General
- Proofing
- AutoCorrect dialog
- Advanced
- Customize Ribbon
- Quick Access Toolbar
View: Slide Pane
- Select, resize, and move placeholders
- AutoFit text in placeholder
- Edit text
- Save with Save As
View: Navigation Pane
- Change which slide is shown in the Slide Pane
- Run animation
- Change order of slides
- Switch to Outline view
- Save
View: Outline
- Change which slide is shown in the Slide Pane
- Expand and collapse the outline
- Show and hide formatting in the outline
- Edit in the outline
- Change slide order
View: Notes
- View notes in Notes Pane and resize the pane
- Switch to Notes Page view
- Edit notes in Notes Page view
- Change Zoom size to Fit
- Scroll to another slide in Notes Page view
- Add notes to a page in Notes Page view
- Switch back to Normal view
View: Slide Sorter
- Switch to Slide Sorter view
- Run animation in this view
- Select slides
- Copy slides
- Move slides with cut and paste
- Move slides by dragging
- Delete slides
|
View: Slide Show
- Start a presentation as a slide show from the Views bar or ribbon
- Switch windows during a slide show
- Run and stop the slide show with a mouse
- Control the slide show with:
- keyboard
- onscreen controls
- Use Presenter view
- Write on screen during the show, manage ink, erase all or part of ink
- Save a presentation with your annotations
View: Print Preview
- Switch to Print Preview
- Select a print layout
View: Masters
- Switch to Master view
- View layout Masters
- View Handout Master
- View Notes Master
Create from blank slides
- Open a blank presentation
- Add text to placeholders: Title, Subtitle
- Insert a new slide
- Remove bullets from text
- Add a text table
- Change the order of slides
- View the outline
- Use Spell Check
- View Slide Show
Print Preview
- Open a recent presentation
- Open Print Preview
- Pick a print layout for handouts
- Frame slides
- Create header and footer for handouts
- Print handouts
- Pick the outline print layout and print
Print Settings
- Select a printer
- Select slides to print and number of copies
-
 Select a print layout from the dialog
- Configure printer with the printer's Document Properties dialog
- Print only selected slides
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Skills in Exercises
PPT 1-1: Edit Existing
- Open an existing presentation
- Edit text.
- Change slide order.
- Add a new slide.
- Spell Check.
- Use the Pre-Print Checklist.
- Print handout with header in grayscale
|
PPT 1-2: Create from blank slides
- Create a presentation from blank slides.
- Add new slides.
- Create a text table.
- Remove bullet.
- Use the Pre-Print Checklist.
- Print handout with header.
|
PPT 1-3: Notes
- Add notes to slides.
- Edit slides.
- Move slide.
- Add slide.
- Print notes.
|
Important Terms
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